Purchasing Specialist - Equipment

RaceTrac Petroleum, Inc.; Atlanta (GA); On-site; USD 55,000 - 77,000; Full time

Job summary

RaceTrac Petroleum is seeking a Purchasing Specialist - Equipment responsible for managing vendor relationships and project coordination. This role involves overseeing multiple concurrent projects, ensuring timely updates, and requires excellent organizational and communication skills. Candidates should have a Bachelor's degree and experience in vendor coordination or related fields.

Qualifications

• 2 years experience in vendor coordination, construction support, or equipment program management preferred.
• Experience supporting multi-site retail construction or equipment implementation projects.
• Strong communication and relationship management skills.

Responsibilities

• Establish vendor assessment metrics and provide updates on performance.
• Coordinate communication between vendors and internal teams.
• Monitor delivery logistics and resolve scheduling conflicts.

Skills

Organizational skills

Project management skills

Communication skills

Relationship management skills

Multitasking skills

Education

Bachelor’s degree in Construction Management, Business Administration, Architecture, or related field

Tools

Microsoft Project

MS Office

AutoCAD

Job description

RaceTrac Company Overview

Job Description:

The Purchasing Specialist - Equipment is responsible for vendor relationship management, project coordination, continued monitoring of payment accuracy and payment oversight. This individual utilizes organizational skills and project management skills to maintain multiple concurrent projects and updates in a timely manner. Some travel may be required during projects (up to 5%).

Responsibilities:

• Establish vendor assessment metrics and provide updates on performance and risks to leadership
• Act as the primary liaison between internal project teams and external equipment vendors across builds, remodels, and rollouts.
• Coordinate communication between vendors and internal design, construction, and facilities teams.
• Align vendor schedules with project milestones for new builds, remodels, and equipment rollouts.
• Monitor delivery logistics and resolve scheduling conflicts to prevent delays.
• Support documentation of vendor scopes of work and track changes across projects.
• Assist in managing scope adjustments, change orders, and resolution of discrepancies in deliverables
• Track vendor invoicing and ensure timely approvals in line with project completion and delivery milestones.
• Reconcile discrepancies between invoices, delivery confirmations, and agreed-upon pricing or scopes.
• Liaise with Accounts Payable and Finance to ensure vendors are paid accurately and on time.
• Maintain financial reports, delivery trackers, and payment status requests from vendors.
• Work alongside the team to provide purchase order creation and invoice support for all resets.
• Executes and delivers multiple concurrent implementations for equipment across all RaceTrac stores by monitoring vendor lead-time and managing up to date contact information.
• Works to build and maintain proficient working relationships across all categories and departments including Architecture & Design, Category Management, Food Programs & Offers, Operations, Store Support, Marketing, Maintenance, Construction and Procurement.

Qualifications:

• Bachelor’s degree in Construction Management, Business Administration, Architecture, or a related field preferred.
• 2 years experience in vendor coordination, construction support, or equipment program management within the retail, convenience, hospitality, or construction industries preferred
• Excellent organizational and multitasking skills across multiple simultaneous projects.
• Strong communication and relationship management skills with both internal and external stakeholders.
• Proficient in Microsoft Project and MS Office. AutoCAD is a plus.
• Experience supporting multi-site retail construction or equipment implementation projects.

All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.