PURCHASING SPECIALIST - 37010075

State of Florida; Tallahassee (FL); On-site; USD 39,000 - 48,000; Full time

Job summary

The Florida Department of Environmental Protection in Tallahassee is seeking a Purchasing Specialist to administer MFMP processes, review requisitions, and support contract activities.

The role requires knowledge of Florida statutes and procurement rules, experience with Ariba on Demand and MFMP, and strong customer service to coordinate with vendors and internal teams.

The annual salary is $43,260.12, with benefits and opportunities to grow within the procurement division.

Qualifications

• At least two years of verifiable related experience.
• Valid Driver’s License.
• Knowledge of Florida statutes and procurement requirements.

Responsibilities

• Reviews and processes purchase requisitions for approval in MFMP Ariba on Demand.
• Provides administrative and technical support for the Ariba on Demand MFMP system.
• Assist in determining procurement methods, sources, and price quotations.
• Conducts quality assurance audits of P-Card transactions.
• Communicate issues to MFMP Administrator and support resolution.
• Submit reports and required paperwork in a timely manner.

Skills

Florida Statutes

Administrative Code

state purchasing system

Microsoft Word

Excel

Outlook

PowerPoint

contract review

communication skills

problem solving

Tools

Ariba on Demand (AOD)

MFMP System

Job description

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887153

Working Title: PURCHASING SPECIALIST - 37010075

Position Number:37010075

Salary: The annual salary for this position will be $43,260.12 per year.

This Purchasing Specialist position is in the Bureau of Procurement & Contracting Services (BPCS), MyFloridaMarketPlace (MPMP) Team, under the Division of Administrative Services. The MFMP Team is looking for highly motivated and detail-oriented candidates with great customer service skills that not only administers the MFMP system, but processes Purchase Orders, Single Sources, Alternate Contract Requests, and P-Card Audits.

This position is responsible for duties related to contracts and customer service as listed below.

• Ensures compliance with all Department policies, Florida Statutes, Administrative Code, and other purchasing rules, regulations, and procedures.
• Reviews and processes purchase requisitions for approval throughthe newFlorida state agency eProcurement system,Ariba on Demand (AOD),also known as MFMP in a timely manner, ensuring they are complete, accurate, and in compliance with all policies, rules, and regulations prior to routing for final approval.
• Communicate any issues or concerns, to the MFMP Administrator (Supervisor) in the process and approval of a requisition and assist in determining a resolution.
• Provides administrative and technical support for the agency eProcurement system, Ariba on Demand (AOD) as a backup MFMP System Administrator
• Provide assistance to division personnel in determining the appropriate method of procurement, available sources, specifications, competitive price quotations, Office of Supplier Development (OSD), and DMS State Contracts and Agreements.
• Conducts quality assurance audits to ensure purchasing card (P-Card) transactions are complete, accurate, and in compliance with all Florida Statutes, Florida Administrative Code, and Department policies and procedures.
• Employee is required to proactively identify and meet the needs of all customers both internally (section, bureau, division, and agency) and externally (citizens, vendors, recipients, other agencies, etc.). Employee is expected to be prompt, responsive, solution oriented, helpful, cooperative, polite, respectful, and concerned for customers at all times.
• Tracks and documents the Department’s Woman-, Minority- and Veteran-owned expenditures for the DMS Office of Supplier Development annual Business Participation Plan.
• Answers and distributes incoming BPCS telephone calls, receives visitors, answers routine inquiries from Department staff and vendors regarding purchase order information.
• Makes recommendations for improving current procurement processes.
• Assists in conducting departmental staff training and/or workshops related to MFMP procurement procedures.
• Submits all reports and required paperwork in a timely manner.
• Maintains files as required for auditing purposes; provides auditors with purchasing information as needed.
• The incumbent in this position has the authority to make purchases exceeding the threshold amount provided for in s. 287.017 for CATEGORY TWO and is required to file a Financial Disclosure Form annually.
• Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of and ability to apply Florida Statutes, Administrative Code, and other authorities as applicable.
• Knowledge of contract requirements and guidelines to include: Chapters 211, 215, 255, and 287 F.S; Chapters 60A-1 and 69I F.A.C.; and CFO Memoranda.
• Knowledge of and ability to effectively use the state’s purchasing system.
• Ability to effectively use Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to review contract and grant agreements to ensure compliance with applicable statutory and regulatory requirements.
• Ability to interpret and apply federal, state, and local laws, regulations, and policies.
• Ability to coordinate and work well with others to complete assignments and projects.
• Ability to plan, organize and coordinate work assignments while meeting deadlines and maintaining scheduled timeframes in a fast-paced environment with competing deadlines.
• Ability to communicate effectively and accurately both verbally and in writing including use of proper grammar, spelling, and composition of the English language.
• Ability to document, track and compile data effectively in a variety of reporting formats.
• Ability to work independently and apply problem-solving techniques.
• Ability to comprehend and apply applicable rules, regulations, policies and procedures.
• Ability to establish and maintain effective working relationships with others.
• Ability tocreate job aids, tools, and other materials and train and assist employees in the use of new forms, reports, and procedures.

Minimum Qualifications:

At least two years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Valid Driver’s License.

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Additional reviews may be performed to screen for qualifications, experience and education. You may be contacted to participate in an additional selection process which may consist of written exercises, work samples, skills tests, and interviews. Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Pay:

The annual salary for this position will be $43,260.12 per year.

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida. Carr Building, 3800 Commonwealth Blvd.

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.