GOVERNMENT OPERATIONS CONSULT I

Florida Department of Environmental Protection; Tallahassee (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

State Group Insurance

Retirement plan options

Tuition waivers

Paid holidays

Job summary

A state environmental agency in Florida is seeking a Government Operations Consultant I. This role involves conducting organizational studies, preparing contracts, and managing purchasing functions via MyFloridaMarketplace. Applicants should have strong administrative skills and be able to analyze data effectively. Additionally, the consultant will assist with travel requests and ensure compliance with departmental policies. This position offers a range of benefits, including competitive leave, insurance coverage, and retirement options.

Qualifications

• Knowledge of administrative principles and office procedures.
• Skills in effective verbal and written communication.
• Ability to analyze data and prepare administrative reports.

Responsibilities

• Conduct organizational studies and evaluations.
• Assist with preparation of contracts and task assignments.
• Manage purchasing via MyFloridaMarketplace.
• Review and process travel requests and reimbursements.

Skills

Administrative principles and practices

Effective verbal and written communication

Data collection and analysis

Problem-solving techniques

Teamwork

Job description

Overview

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Position: Government Operations Consultant I

Employer: State of Florida

Agency: Department of Environmental Protection

Division: Division of State Lands

Office: Director’s Office

Position Overview and Responsibilities

• Conducts organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Division of State Lands to operate more efficiently and effectively.
• Assists with the preparation of contracts, task assignments and task assignment change orders for the division. Provides backup support with the following: communicates with the department contracts administrator and legal office to ensure that contracts meet guidelines of statutes, rules, regulations, policies and procedures; processes additional correspondence or corrects contracts to meet guidelines; performs the audits or coordinates the audits of contract invoices and support documentation for payments to the Bureau of Finance and Accounting; coordinates with contract managers and their office staff in reconciling and processing accurate invoices; and monitors task assignments due dates and notifies staff of impending due dates.
• Conducts division P-card program responsibilities including auditing P-card charges, creating P-card user profiles, ensuring cardholder compliance and assisting staff with Bank of America Works tasks.
• Responsible for purchasing via MyFloridaMarketplace (MFMP) for the division to include processing specifications and competitive bids, initiating and processing requisitions, managing Purchase Orders, ensuring all goods and deliverables were satisfactorily received and submitting invoices for payment. Monitors purchasing practices to ensure adherence to department procedures and stay abreast of current purchasing policies and procedures governed by the directives.
• Reviews and processes division travel requests and reimbursements according to the procedures set by the Division of Administrative Services and the State of Florida. Assists travelers with all travel-related matters, as needed.
• Ensures purchasing transactions are accurate and compliant with prompt payment rules and reported to responsible budget coordinator.
• Provides backup assistance to other employees in the Purchasing Section.
• Oversees the compliance of departmental issued wireless equipment and long-distance calls for the division ensuring all personal usage is verified and reimbursed. Responsible for distributing monthly invoices and collecting Certification Forms/Reimbursements for submittal to the Bureau of Finance and Accounting.
• Performs special projects when assigned.
• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities

Knowledge of: Administrative principles and practices; office procedures and practices; the method of data collection; the principles and techniques of effective verbal and written communication. Skills in: Using a computer; using the principles and techniques of effective verbal and written communication; collecting, evaluating and analyzing data relating to administrative functions such as report writing; preparing correspondence and administrative reports. Ability to: Collect, evaluate and analyze data relating to administrative functions such as report writing; prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies and procedures; utilize problem-solving techniques; work independently; plan, organize and coordinate work assignments; communicate effectively verbally and in writing; establish and maintain effective working relationships with others; and demonstrate teamwork.

Other Requirements

• Possess a valid driver’s license
• Vendor/Invoice Warrant Processing responsibility, Section 215.422 Florida Statutes

Our Organization and Mission

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

[e-mail]

[e-mail]

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.