PURCHASING SPECIALIST - 72002916

Florida; Tallahassee (FL); Sur place; USD 50 000 - 70 000; Plein temps

Résumé du poste

State of Florida Department of Management Services in Tallahassee, FL is seeking a Purchasing Specialist to provide procurement support within the Departmental Purchasing Bureau. The role requires knowledge of Florida Statute Chapter 287 and Florida Administrative Code Rule 60A.

The position reviews requisitions in MFMP, drafts RFQs, and ensures compliance with state laws and agency policies while delivering high-quality customer service to internal customers and stakeholders.

Qualifications

• One year of public sector purchasing experience in Florida.
• One year of experience with MyFloridaMarketPlace, the State of Florida’s eProcurement system.
• Knowledge of the State of Florida purchasing statutes and rules.

Responsabilités

• Reviews and approves requisitions in MFMP for accuracy and completeness, ensuring compliance with Florida Statute, Rule 60A Florida Administrative Code (F.A.C.), and Department of Management Services’ Departmental Purchasing Policy and Procedure.
• Provides high‑quality customer service to Department customers by offering guidance on purchasing requirements, MFMP processes, documentation needs, appropriate purchasing methods, and general procurement best practices.
• Drafts, reviews, and manages RFQs for products and services, including purchases from State Term Contracts, Alternate Contract Sources, and U.S. General Services Administration (GSA) eBuy.
• Attends meetings and training to remain aware of changes and additions to purchasing rules, laws, and procedures; manages special projects as directed by the supervisor.
• Ensures all procurement documents and contract administrator electronic files are held in accordance with DMS’ Departmental Purchasing Policy and Procedure, retention schedules, and Florida Statutes.
• Performs other related duties as required.

Connaissances

Critical thinking

Independent work

Organization

Data evaluation/analyzing

Legal/regulatory know-how

Timely completion

Communication

Relationship management

Accountability

Integrity

Teamwork

Flexibility

Respect

Outils

MFMP

MyFloridaMarketPlace

GSA eBuy

State term contracts

Description du poste

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886285

Agency: Management Services

Working Title: PURCHASING SPECIALIST - 72002916

Purchasing Specialist

Division of Finance and Administration

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This position provides procurement support to the Florida Department of Management Services within the Departmental Purchasing Bureau. This position must have working knowledge of Florida Statute Chapter 287 and Florida Administrative Code Rule 60A.

Reviews and approves requisitions in MFMP for accuracy and completeness, ensuring compliance with Florida Statute, Rule 60A Florida Administrative Code (F.A.C.), and Department of Management Services’ Departmental Purchasing Policy and Procedure.

Provides high‑quality customer service to Department customers by offering guidance on purchasing requirements, MFMP processes, documentation needs, appropriate purchasing methods, and general procurement best practices. Serves as a responsive and reliable resource to Divisions, assisting in resolving purchasing questions and ensuring accurate and efficient procurement activity.

Drafts, reviews, and manages Requests for Quotes (RFQs) for products and services, including purchases from State Term Contracts, Alternate Contract Sources, and U.S. General Services Administration (GSA) eBuy. Reviews and manages other exceptional purchases, ensuring that purchase requests comply with all applicable laws, policies, and procedures.

Attends meetings and training to remain aware of changes and additions to purchasing rules, laws, and procedures to increase professional development. Manages special projects directed by the supervisor and provides opinions, recommendations, and findings related to such projects.

Ensures all procurement documents and contract administrator electronic files are held in accordance with DMS’ Departmental Purchasing Policy and Procedure, Department of State retention schedules, and Florida Statutes. Assists with Public Records Requests, as needed.

Performs other related duties as required.

Knowledge, Skills, and Abilities:

• Ability to think critically
• Ability to work independently
• Ability to organize and prioritize
• Ability to collect, evaluate, and analyze data
• Ability to understand and apply laws, rules, regulations, policies, and procedures
• Ability to timely complete work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork

Minimum Qualifications:

• One year of public sector purchasing experience in Florida
• One year of experience with MyFloridaMarketPlace, the State of Florida’s eProcurement system
• Knowledge of the State of Florida purchasing statutes and rules

Preferred Qualifications

• Experience processing and approving purchase requisitions in MyFloridaMarketPlace
• Experience utilizing State of Florida state term contracts and alternate contract sources

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
[e-mail]
[e-mail]
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at [phone]. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.