PURCHASING AGENT III - 42000059

State of Florida; Tallahassee (FL); Sur place; USD 54 000 - 78 000; Plein temps

Résumé du poste

The Florida Department of Agriculture and Consumer Services, located in Tallahassee, is seeking a Purchasing Agent III to support statewide purchasing activities. You will issue state purchase orders, screen requisitions, and assist with solicitations in the Bureau of General Services.

Prepare bid specifications, advertise bids, analyze proposals for responsiveness, and help train staff on procurement systems.

Qualifications

• High school diploma or equivalent with four years of experience in purchasing or procurement.
• At least one year of professional experience in purchasing, competitive bidding, procurement, or contract management.
• Three additional years of related administrative experience.

Responsabilités

• Screen and approve requisitions, purchase orders, and reports for accuracy.
• Prepare bid specifications, legal ads, and bid documents for formal bids.
• Conduct bid openings and analyze bids for compliance and best value.
• Serve as back-up Security Administrator for the procurement system.
• Provide coverage and communication with vendors and staff regarding purchasing activities.

Connaissances

PC skills

Problem solving

Communication

Independence

Attention to detail

Organization

Competitive solicitations

Formation

High school diploma or equivalent

Description du poste

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF ADMINISTRATION

BUREAU OF GENERAL SERVICES

OPEN COMPETITIVE OPPORTUNITY

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:886650

Agency: Agriculture and Consumer Services

Working Title: PURCHASING AGENT III - 42000059

MINIMUM REQUIREMENTS

A high school diploma or its equivalent and four (4) years of experience, comprising of one (1) year of professional experience in purchasing, competitive bidding, procurement, and/or project/contract management and three (3) years of previously described experience and/or professional/non-professional administrative experience.

ATTENTION CANDIDATES

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).


• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.


• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

NOTES

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES

This is a full-time position located in the Purchasing Section of the Bureau of General Services. The incumbent in this position serves as primary support to all purchasing professionals. This position is responsible for independent production work involved in the issuance of state purchase orders for the department statewide, including solicitations.

Screen and approve requisitions, purchase orders, and reports for accuracy and conformance with departmental policies and procedures, rules and statutes governing procurement of commodities and services. Assist division personnel with locating sources of supply and procedures for obtaining competitive price quotations. Process requests for amendments and cancellation of purchase orders. Ensure exceptional request/authorization/certification letters are obtained for purchase order issuance. Communicate with writing, by telephone, or in person with vendors and other agency personnel regarding purchasing activities of commodities/services and other related duties as directed. Sign departmental purchase orders, when needed.

Prepare bid specifications, legal advertisements, single source, and bid documents for the issuance of formal bids. Conduct bid openings, tabulate bids, analyze bids for responsiveness to specifications and conditions and make recommendation for award.

Serve as back-up Security Administrator for the procurement system, including reporting problems directly to the Help Desk, if necessary. Assist departmental and purchasing personnel with usage and/or problem inquiries regarding the procurement system, including providing follow-up to reported problems. Assist in training activities when required.

Assist with maximizing workflow and productivity of the Purchasing Office. Review and assist in the planning and development of work assignments and procedures. Provides prompt and courteous phone coverage for the Purchasing section and back-up phone coverage for the Division of Administration, when required. Receives and distributes incoming mail on a daily basis, when required.

Perform other related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Skill in the use of a personal computer


• Ability to utilize problem solving techniques


• Ability to communicate effectively verbally and in writing, using proper grammar and language skills


• Ability to work independently and make routine decisions with minimal direction


• Ability to pay attention to details


• Strong organizational skills


• Ability to assist with developing competitive solicitations.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;


• Nine paid holidays and one Personal holiday each year;


• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;


• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32317

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.