DOS - PURCHASING ANALYST - 45000277

My Florida CFO; Tallahassee (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

The Department of State in Florida is seeking a Contract Administrator/Purchasing Specialist to review procurement requests in MFMP for accuracy and compliance, and to manage contracts across commodities and services.

The role supports the Purchasing Manager, maintains contract files, tracks expirations, and prepares reports and formal solicitations, with emphasis on internal controls and statutory requirements.

Qualifications

• Knowledge of State purchasing and contracting rules, including Ch. 287, F.S. Rule 60A, F.A.C.
• Ability to compile and analyze complex information for administrative decisions.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently.
• Ability to obtain a Florida Certified Contract Negotiator (FCCN) certificate within one year of employment.
• Ability to obtain a Florida Certified Contract Manager (FCCM) certificate within one year of employment.

Responsibilities

• Create, review and approve MFMP procurement requests for accuracy and compliance with Department policies and procedures, Chapter 287, F.S. Chapter 60A.1, F.A.C., and DFS memorandum.
• Prepare and administer informal and formal solicitations for competitive procurements; process amendments, renewals, extensions; back-up MFMP System Administrator.
• Provide purchasing training to Divisions and contract managers on duties per Florida statutes and rules.
• Perform other work-related duties as required.

Skills

State purchasing rules

Contract management

Effective communication

Independent work

FCCN within 1 year

FCCM within 1 year

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887297

Agency: Department of State

Preferences

• Three (3) years of State of Florida government purchasing experience
• One (1) year of contract management experience
• One (1) year of MyFloridaMarketPlace (MFMP) experience

Special Note

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities

This position is responsible for professional work, reviewing all purchasing requests for a variety of commodities and services for the agency. This position also serves as a Contract Administrator pursuant to section 287.057, F.S., and is responsible for the administration of contracts for the purchase of commodities and contractual services for the agency. This position serves in a confidential capacity assisting the Purchasing Manager and ensures that internal controls are established and maintained for each of the responsible areas. Specific duties and responsibilities include, but are not necessarily limited to:

• Create, review and approve procurement requests in MFMP for accuracy and compliance with Department policies and procedures, Chapter 287, F.S. Chapter 60A.1, F.A.C., and DFS memorandum. Assists the Divisions with all procurement processing. Responsible for the establishment, execution, tracking, amending and overall administration of all assigned contracts. Maintain the Department’s original contract files on all assigned contracts. Serves as a liaison to, and provides consultation, technical and administrative assistance to, Department contract managers, in the effective and efficient management of their contracts. Tracks and monitors expiration dates of contracts and purchase requisitions. Facilitates the tracking of agreements through the Department’s review and approval process ensuring timely execution. Triage issues, track and report information, and facilitate problem resolution related to Department contracts. Establish and maintain tracking systems to prepare appropriate reports to track contracts and related documents ensuring accurate supporting documentation is maintained to support the administrative contract files and to ensure compliance with applicable statutory requirements. Responsible for the development of formal solicitations, posting of notices and agency decisions, scheduling of pre-bid conferences, negotiations, evaluation training, and the administrative work associated with these tasks. Prepare routine and special reports, as needed.
• Prepare and administer informal and formal solicitations for competitive solicitations pursuant to Chapter 287, F.S. and Chapter 60A.1 F.A.C. Process all relative and required contract documents for amendments, renewals, extensions. Serve as the back-up MFMP System Administrator, which includes but is not limited to maintaining user accounts, monitoring status’ of purchasing requisitions, and preparing reports, as needed. Serve as the back-up Office of Supplier Diversity Coordinator for the Department.
• Responsible for providing purchasing training to the Divisions in conjunction with the Purchasing Manager, to all contract managers regarding their duties, roles and responsibilities as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable.
• Perform other work-related duties as required.

Knowledge/Skills/Abilities

• Knowledge of State purchasing and contracting rules, regulations, procedures, techniques, practices and interpretations, including Ch. 287, F.S. Rule 60A, F.A.C.
• Ability to compile and analyze complex information for administrative decisions.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently.
• Ability to obtain a Florida Certified Contract Negotiator (FCCN) certificate within one year of employment.
• Ability to obtain a Florida Certified Contract Manager (FCCM) certificate within one year of employment.

CRIMINAL BACKGROUND CHECKS

A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.