Purchasing & Order Entry Specialist

G|M Business Interiors; Riverside (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Company vehicle

Mileage reimbursement

Paid time off

Health insurance

401(k) plan

ESOP

Job summary

G|M Business Interiors in southern California is seeking a Purchasing Assistant focused on clerical and order-entry tasks. You will create, transfer, and maintain sales and purchase orders, and review order details in multiple systems to ensure accuracy.

You will communicate with vendors, enter and revise orders, transfer to accounting, and keep records in Sage. A high school diploma and 1-2 years in an office role with strong attention to detail are required; familiarity with Microsoft Office

Qualifications

• 1-2 years’ previous experience in an office environment with a detail-oriented and customer-focused role.
• Acute attention to detail and accuracy.
• Strong organization time management and multi-tasking skills.
• Excellent verbal and written communication skills.
• Proficient in Outlook, Teams, Excel, Word and Adobe Acrobat.

Responsibilities

• Communicate effectively and professionally with vendors and coworkers by phone and email.
• Review details of each order before and during order entry to ensure complete and accurate information.
• Provide detailed correspondence as needed to assist in resolving any discrepancies.
• Create and enter accurate sales orders, purchase orders, and order acknowledgements into vendor portals.
• Confirm and process order revisions as needed.
• Transfer orders to accounting and order management systems for email and order tracking.
• Verify and track sales orders and purchase orders in various computer-based systems.
• Set up and maintain customer records in Sage accounting system.
• Maintain paperless filing of order records and invoices.

Skills

Outlook

Teams

Excel

Word

Adobe Acrobat

Sage

Education

High school diploma

Tools

Sage

Job description

G|M Business Interiors in southern California is seeking a Purchasing Assistant focused on clerical and order-entry tasks. You will create, transfer, and maintain sales and purchase orders, and review order details in multiple systems to ensure accuracy.

You will communicate with vendors, enter and revise orders, transfer to accounting, and keep records in Sage. A high school diploma and 1-2 years in an office role with strong attention to detail are required; familiarity with Microsoft Office