Purchasing Assistant (Order Entry)

G|M Business Interiors; Riverside (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Company vehicle

Mileage reimbursement

Paid time off

Health insurance

401(k) plan

ESOP

Job summary

G|M Business Interiors in southern California is seeking a Purchasing Assistant focused on clerical and order-entry tasks. You will create, transfer, and maintain sales and purchase orders, and review order details in multiple systems to ensure accuracy.

You will communicate with vendors, enter and revise orders, transfer to accounting, and keep records in Sage. A high school diploma and 1-2 years in an office role with strong attention to detail are required; familiarity with Microsoft Office

Qualifications

• 1-2 years’ previous experience in an office environment with a detail-oriented and customer-focused role.
• Acute attention to detail and accuracy.
• Strong organization time management and multi-tasking skills.
• Excellent verbal and written communication skills.
• Proficient in Outlook, Teams, Excel, Word and Adobe Acrobat.

Responsibilities

• Communicate effectively and professionally with vendors and coworkers by phone and email.
• Review details of each order before and during order entry to ensure complete and accurate information.
• Provide detailed correspondence as needed to assist in resolving any discrepancies.
• Create and enter accurate sales orders, purchase orders, and order acknowledgements into vendor portals.
• Confirm and process order revisions as needed.
• Transfer orders to accounting and order management systems for email and order tracking.
• Verify and track sales orders and purchase orders in various computer-based systems.
• Set up and maintain customer records in Sage accounting system.
• Maintain paperless filing of order records and invoices.

Skills

Outlook

Teams

Excel

Word

Adobe Acrobat

Sage

Education

High school diploma

Tools

Sage

Job description

G|M Business Interiors is southern California’s premier dealer for Miller Knoll furniture. We specialize in office furniture planning, specification, procurement, project management, delivery, installation, reconfiguration, and complete asset management. With our history dating back to 1944, G|M’s success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers!

As an ESOP company, G|M Business Interiors is proudly employee-owned. Our employee-owners share in the company's success and are committed to collaboration, accountability, and delivering exceptional results for our clients. Every G|M team member makes an impact, contributes to a legacy of excellence, and builds long-term value through employee ownership.

ROLE SUMMARY

The Purchasing Assistant role has a strong emphasis on clerical and order entry-related tasks. This position is responsible for daily creation, transfer, and maintenance of various types of sales orders and purchase orders. In addition to order entry, this position involves review, research, revision, and tracking of order information in various computer-based systems.

ESSENTIAL DUTIES

• Communicate effectively and professionally with vendors and coworkers by phone and email.
• Review details of each order before and during order entry to ensure complete and accurate information.
• Provide detailed correspondence as needed to assist in resolving any discrepancies.
• Create and enter accurate sales orders, purchase orders, and order acknowledgements into vendor portals.
• Confirm and process order revisions as needed.
• Transfer orders to accounting and order management systems for email and order tracking.
• Verify and track sales orders and purchase orders in various computer-based systems.
• Set up and maintain customer records in Sage accounting system.
• Maintain paperless filing of order records and invoices.

QUALIFICATIONS

• High school diploma or equivalent.
• 1-2 years’ previous experience in an office environment with a detail-oriented and customer-focused role.
• Acute attention to detail and accuracy.
• Keen analytical, research, and problem-solving skills.
• Strong organization time management, and multi-tasking skills.
• Ability to prioritize, meet deadlines, and thrive in a fast-paced environment.
• Excellent verbal and written communication skills.
• Positive, self-motivated attitude with the ability to learn quickly.
• Proficient in computer applications including Outlook, Teams, Excel, Word and Adobe Acrobat.

COMPENSATION & BENEFITS

• Pay rate starts at $21 - $23 per hour, depending on qualifications.
• Company vehicle or mileage reimbursement also provided.
• Paid time off, health insurance benefits, a 401(k) plan, and an employee stock ownership plan are also available for eligible team members.

This description provides information about the general nature and level of work performed by team members assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time and at any time, as needed.

G|M Business Interiors is an Equal Opportunity Employer.