Purchasing Manager

White Lodging Services, Inc.; Louisville (KY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Parental leave

Paid time off

401(k)

Life insurance

Disability insurance

DailyPay

Wellness tools

Referral bonuses

Leadership development

Tuition reimbursement

Hotel room/dining discounts

Job summary

White Lodging Services, Inc. seeks a hands-on Procurement Manager to oversee purchasing, receiving, storage and distribution of F&B products at our Louisville properties. You will supervise inventory, lead vendor relations, and ensure cost-efficient procurement aligned with budget and compliance.

The role requires strong organizational, analytical, and leadership skills, with experience in inventory systems and MS Office. On-site work with competitive benefits is offered.

Qualifications

• Experience in purchasing, receiving, storage and distribution of F&B products.
• Strong vendor management and cost-control abilities.
• Proven leadership and team supervision skills.

Responsibilities

• Oversee purchasing, receiving, storage, and distribution of all food and beverage products.
• Maintain compliance with procurement programs and vendor standards.
• Manage receipt, inspection, storage, and inventory tracking of all products.
• Conduct monthly inventories and reconcile discrepancies.
• Lead purchasing systems and platforms and support month-end processes.
• Coordinate with Accounting for budgeting and cost allocation.
• Monitor vendor performance, deliveries, shortages, and issues.
• Develop forecasts and assist with budgeting and cost control.
• Manage vendor relationships and procurement contracts.
• Lead safe transport and distribution of products within the hotel.

Skills

Organizational skills

Analytical skills

Problem solving

Communication

Vendor management

Leadership

MS Office

Inventory systems

Tools

Inventory management systems

Microsoft Office

Job description

Description

Summary:

Who We Are

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country's best cities to live. We know that the hospitality business, like life, is how you make people feel. That's where you come in. You'll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

What You'll Do

• Oversee purchasing, receiving, storage, and distribution of all food and beverage products.
• Maintain strong compliance with procurement programs and vendor standards.
• Manage the receipt, inspection, storage, and inventory tracking of all products delivered to the hotel.
• Conduct and supervise monthly inventories and reconcile discrepancies between physical and recorded inventory.
• Serve as the property expert for purchasing systems and platforms, including Clearsky and related tools.
• Coordinate closely with Accounting to support accurate and efficient month-end processes.
• Monitor product quality, vendor deliveries, shortages, and discrepancies, and communicate issues to leadership.
• Maintain accurate inventory rotation, labeling, and storage procedures to minimize waste and shrinkage.
• Develop purchasing forecasts and assist with budgeting and cost allocation across departments.
• Manage vendor relationships and procurement contracts to ensure quality, cost efficiency, and service standards.
• Lead the safe transport and delivery of products throughout the hotel.
• Monitor slow-moving inventory and recommend solutions to improve inventory control and reduce costs.

What You'll Bring

• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills when working with vendors, leaders, and associates.
• Experience using inventory management systems and Microsoft Office tools.
• Knowledge of purchasing operations, inventory control, and vendor management.
• Ability to supervise, train, and lead a team effectively.

Other information

What You Can Look Forward To

• Medical, Dental, and Vision insurance (starting Day 1)
• Paid Parental Leave
• Vacation/Paid Time Off (PTO) with rollover
• 401(k) with company match
• Life Insurance and Disability Insurance
• DailyPay option
• Complimentary wellness tools
• Unlimited referral bonuses
• Leadership development and tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities for growth