Purchasing Manager

Mesa Energy Systems, Inc.; Grover Beach (CA); On-site; USD 115,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision care

Health Savings Account

Flexible Spending Account

Life Insurance

Disability Insurance

401(k) Savings Plan

College Coach

Job summary

Mesa Energy Systems, Inc. is seeking a Purchasing Manager in Grover Beach, CA to oversee procurement of HVAC equipment, materials, and related products for commercial projects.

You will source materials, manage purchase orders, track deliveries, and collaborate with project teams and vendors to maintain schedules and budgets. Responsibilities include negotiating with suppliers, reviewing submittals and drawings, and ensuring accurate orders.

Qualifications

• Bachelor's degree or equivalent in business, construction management, or related field.
• 4+ years of purchasing, procurement, or material coordination experience, preferably in commercial HVAC or construction.
• Experience procuring processes and materials.
• Experience managing purchase orders, vendor relationships, and supplier communications.
• Ability to review equipment submittals and interpret basic mechanical drawings and specifications.
• Proficiency with Microsoft Office and experience using procurement, ERP, accounting, or construction management software.
• Strong organizational, communication, and problem-solving skills with a high level of attention to detail.

Responsibilities

• Purchase major HVAC equipment and related materials based on approved submittals.
• Coordinate with Project Managers to ensure orders are accurate and on schedule.
• Monitor lead times and communicate potential delays affecting timelines.
• Create and manage purchase orders; ensure information is up to date.
• Coordinate deliveries and streamline purchasing to support budgets and schedules.
• Maintain relationships with suppliers, manufacturers, and distributors.
• Obtain pricing, review quotes, and assist with negotiating terms and delivery dates.
• Research new vendor options and maintain vendor records.
• Resolve order discrepancies, delays, backorders, and damaged materials.
• Coordinate with project teams to support material and equipment needs.
• Track deliveries and maintain procurement logs.
• Assist with invoice matching and accounts payable documentation.
• Stay informed on market pricing to identify cost-saving opportunities.

Skills

Procurement

Vendor management

Purchase orders

Submittals review

Drawings interpretation

ERP software

MS Office

Attention to detail

Communication

Education

Bachelor's degree in Business Administration, Construction Management, or equivalent

Tools

MS Excel

Procurement software

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

The Purchasing Manager oversees the procurement of HVAC equipment, materials, and related products for commercial mechanical construction projects. This position is responsible for sourcing materials, managing purchase orders, tracking deliveries, and collaborating with project teams and vendors to support project schedules and budgets.

Essential Duties & Responsibilities

• Purchase major HVAC equipment, including RTUs, VRF systems, WSHPs, DOAS units, AHUs, pumps, and boilers, based on approved project submittals.
• Work closely with Project Managers to ensure equipment and materials are ordered accurately and on schedule.
• Monitor equipment lead times and communicate potential delays that may impact project timelines.
• Procure ductwork, piping, controls, accessories, and other project-related materials.
• Create and manage purchase orders, ensuring all information is accurate and up to date.
• Coordinate deliveries and help streamline purchasing activities to support project budgets and schedules.
• Maintain productive relationships with suppliers, manufacturers, and distributors.
• Obtain pricing, review quotes, and assist with negotiating costs, delivery dates, and payment terms.
• Research and identify new vendor options when needed and help maintain vendor records.
• Resolve issues related to order discrepancies, shipment delays, backorders, and damaged materials.
• Coordinate with Project Managers, field personnel, and the Service team to support material and equipment needs.
• Track deliveries and maintain organized procurement records and logs.
• Assist with invoice matching, purchase order documentation, and accounts payable coordination.
• Stay informed on market pricing and availability to help identify purchasing efficiencies and cost-saving opportunities.

Qualifications

• Bachelor's degree in Business Administration, Construction Management, or equivalent experience.
• 4+ years of purchasing, procurement, or material coordination experience, preferably within commercial HVAC, mechanical contracting, or construction.
• Experience procuring processes and materials
• Experience managing purchase orders, vendor relationships, and supplier communications.
• Ability to review equipment submittals and interpret basic mechanical drawings and specifications.
• Proficiency with Microsoft Office and experience using procurement, ERP, accounting, or construction management software.
• Strong organizational, communication, and problem-solving skills with a high level of attention to detail.

#Mesa #LI-Mesa #LI-HVACjobs #LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affi

Geographic Disclosure

Compensation Range: $115,000 - $130,000 per year

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.