Purchasing Executive

voco® Orchard Singapore; Orchard (NE); On-site; USD 28,000 - 47,000; Full time

Benefits offered by this job

Room discount benefits

Training opportunities

Competitive pay and benefits

Job summary

voco Orchard Singapore is seeking a Purchasing Executive to manage purchasing, receiving, storage and provisioning of goods for hotel departments. You will support the Purchasing Manager with supplier quotations, data maintenance and cost control.

The role requires a Diploma or equivalent and at least 1 year in purchasing or supply chain, preferably in hospitality. Proficiency in Excel and MS Office, strong organisational and communication skills are essential.

Qualifications

• Minimum Diploma in Hospitality, Business, Purchasing, Supply Chain or equivalent.
• Knowledge of purchasing procedures, inventory management and procurement best practices.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong organisational, administrative and analytical skills.
• Good communication and interpersonal skills with the ability to work collaboratively across departments.
• Must speak fluent English.

Responsibilities

• Coordinate or assist in purchasing, receiving, storage, and/or dispensing of goods for hotel departments.
• Assist Purchasing Manager with sourcing, quotations, and supplier management.
• Maintain accurate purchase orders and supplier data.
• Monitor contracts, leases and supplier nominations for cost efficiency.
• Support month-end accounts reporting and budget commitments.
• Ensure brand standards and guest service quality through reliable procurement.

Skills

Organisational skills

Administrative skills

Analytical skills

Communication skills

Interpersonal skills

Fluent English

Education

Diploma or equivalent in Hospitality/Business/Purchasing/Supply Chain

Tools

Excel

Microsoft Office

Job description

voco® Orchard Singapore provides guests with the world-renowned voco™ experience from the moment they walk through its doors. Famed to be hotels to count on, yet different enough to be fun, voco hotels are unstuffy hotels where people feel comfortable to relax, and just get on with life. Hotels that stand out from the crowd, voco combines familiar comforts with the indulgences of a hotel, to create somewhere that’s dependable, but not vanilla. Somewhere premium, but with a laidback spirit. Somewhere reliable, but different.

Your day to day

voco Orchard Singapore is seeking a Purchasing Executive to join its team. As Purchasing Executive you’ll coordinate or assist in the purchasing, receiving, storage, and/or dispensing of food and/or non-food items to meet the needs of the various departments and functions.

People

• Promote teamwork and quality service through daily communication and coordination with other departments.

Responsible Business

• Assist Purchasing Manager with the purchasing of all goods and equipment required by the hotel
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using group nominated suppliers where applicable
• Ensure the purchase of correct goods and materials at a competitive price and proper quantities/ volumes
• Ensure locally nominated supplier information is kept current
• Monitor all areas of purchasing including contracts, leases and nominations
• Ensure a comprehensive system for allocating and reconciling purchase orders
• Other ad-hoc duties – unexpected moments when we have to pull together to get a task done

Financial

• Prepare the month end accounts reports in an accurate and timely manner
• Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates
• Maintain Purchase Plus database in an organized manner
• Maintain supplier product data including catalogue content, product specifications, photographs, descriptions and pricing and keep them confidential

Guest Experience

• Help to ensure Brand Standards are met to provide quality goods/ service to guests

What we need from you

• Minimum Diploma in Hospitality, Business, Purchasing, Supply Chain or equivalent
• Minimum 1 year of purchasing, procurement or supply chain experience, preferably within the hospitality industry.
• Knowledge of purchasing procedures, inventory management and procurement best practices.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong organisational, administrative and analytical skills.
• Good communication and interpersonal skills with the ability to work collaboratively across departments.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Must speak fluent English

What we offer

We’ll reward all your hard work with a great salary and benefits – great room discount and superb training.

Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.http://careers.ihg.com to find out more about us.

IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.