Purchasing Coordinator

Ultimate Staffing; Los Angeles (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Ultimate Staffing is seeking a Procurement Coordinator in Los Angeles, CA, to onboard vendors, process purchase orders, and coordinate payments with accounting. You will maintain the product catalog, monitor supplier performance, and support quarterly and annual inventory audits.

The role emphasizes strong vendor relations, adherence to company policies, and continuous improvement of purchasing and inventory processes to reduce costs and ensure timely delivery.

Qualifications

• Experience coordinating procurement of materials, supplies, and licenses.
• Ability to maintain vendor relationships to meet quality, cost and delivery targets.
• Experience with updating product catalogs and pricing to reflect current offerings.

Responsibilities

• Onboard vendors to company systems for billing and invoicing.
• Prepare and process purchase orders in line with policies and procedures.
• Coordinate payments with the accounting department.

Skills

Procurement operations

Vendor relations

Inventory management

ERP systems

Auditing & compliance

Tools

ERP software

Catalog management tools

Job description

Procurement Management

Onboard vendors to company systems for billing and invoicing. Prepare and process purchase orders in accordance with company policies and procedures and coordinate payment with the accounting department. Provide timely updates on the estimated arrival of materials to ensure proper project coordination.

Vendor Relations

Develop and maintain relationships with key suppliers to ensure the best pricing, quality, and delivery terms. Address and resolve any issues or discrepancies with suppliers regarding quality, quantity, or delivery of security system components.

Documentation and Reporting

Maintain accurate records of all purchasing transactions and ensure compliance with company policies and regulatory requirements. Prepare regular reports on purchasing activities, costs, and supplier performance.

Product Cataloging

Update the company’s extensive product catalog to reflect the most recent products and pricing. Identify and implement cost‑saving opportunities without compromising on quality.

Inventory Control and Management

Responsible for developing and maintaining an inventory management system, including monitoring inventory levels, records within ERP, coordination with warehouse staff for cycle counts and material tracking, controls and just‑in‑time delivery strategies to reduce carrying costs and waste. Will lead the quarterly and annual inventory audits. Establish the process and provide accurate valuation records to the Controller as needed.

Continuous Improvement

Identify and implement process improvements to enhance efficiency and effectiveness of inventory processes.

Collaboration

Assist the Finance Team by participating in company audits, preparing documentation, and helping the Warehouse Coordinator on an as‑needed basis.

Desired Skills and Experience

The Purchasing Coordinator is responsible for managing and coordinating the procurement of materials, supplies, and licenses essential to the company. This role involves maintaining relationships with vendors, updating the company product catalog, and ensuring that all purchases meet company quality, cost, and delivery requirements to provide the highest quality product and services.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.