Procurement Agent

Ultimate Staffing; Irvine (CA); On-site; USD 49,593 - 55,104; Full time

Job summary

Ultimate Staffing in Irvine, CA is seeking a procurement support specialist for a temporary role through December 22, 2026. You will manage the procurement inbox, assist with RFIs/RFPs, and support supplier onboarding and cost analyses.

The ideal candidate has 1-3 years in procurement or related roles, strong Excel skills, and experience handling invoices and budget tracking. This position requires careful coordination across stakeholders in a fast-paced environment.

Qualifications

• 1-3 years of experience in Procurement, Purchasing, Supply Chain, Accounting or related administrative support role.
• Experience supporting sourcing activities, including collecting quotes, preparing bid documents, and coordinating supplier communications.
• Familiarity with supplier onboarding processes and maintaining procurement-related documentation.
• Experience working with invoices, budget tracking, spend analysis, and cost reconciliation.
• Strong proficiency in Microsoft Excel, including tracking spreadsheets, data analysis and reporting.
• Experience in managing shared mailboxes or responding to inquiries in a professional business environment.

Responsibilities

• Assist with maintaining procurement inbox through daily checks and responses to inquiries.
• Assist with preparing and managing RFIs/RFPs and basic scope of work or service agreement documents.
• Support supplier selection activities, including collecting documentation for supplier onboarding.
• Support supplier selection activities, including collecting quotes and helping with basic cost comparisons.
• Coordinate with internal teams to gather requirements and ensure timely communication.
• Help identify cost-saving opportunities and track spend on assigned projects.
• Maintain procurement documentation and support budget tracking and cost reconciliation.
• Assist with background research on pending invoices requiring approval.
• Assist with compiling an invoicing yearly spreadsheet for YOY programs.

Skills

Strong organizational skills

Attention to detail

Stakeholder coordination

Cost reconciliation

Tools

SAP

Microsoft Excel

Job description

Pay Rate: $36 - $40 (Depending on Experience)

Dates: Temporary (Through 12/22/2026)

Schedule: Monday to Frida (8am-5pm)

Duties:

• Assist with maintaining procurement inbox through daily checks and responses to inquiries.
• Assist with preparing and managing RFIs/RFPs and basic scope of work or service agreement documents.
• Support supplier selection activities, including collecting documentation for supplier onboarding.
• Support supplier selection activities, including collecting quotes and helping with basic cost comparisons.
• Coordinate with internal teams to gather requirements and ensure timely communication.
• Help identify cost-saving opportunities and track spend on assigned projects.
• Maintain procurement documentation and support budget tracking and cost reconciliation.
• Assist with background research on pending invoices requiring approval.
• Assist with compiling an invoicing yearly spreadsheet for YOY programs.

Skills and Experience Requested:

• 1-3 years of experience in Procurement, Purchasing, Supply Chain, Accounting, Finance or a related administrative support role.
• Experience supporting sourcing activities, including collecting quotes, preparing bid documents, and coordinating supplier communications.
• Familiarity with supplier onboarding processes and maintaining procurement-related documentation.
• Experience working with invoices, budget tracking, spend analysis, and cost reconciliation.
• Strong proficiency in Microsoft Excel, including tracking spreadsheets, data analysis and reporting.
• Experience in managing shared mailboxes or responding to inquiries in a professional business environment.
• Ability to coordinate with multiple stakeholders and manager competing priorities in a fast-paced setting.
• Strong organizational skills with attention to detail and accuracy when handling financial and procurement data.
• Knowledge of procurement best practices, RFI/RFP processes, and contract administration preferred.
• Experience working with ERP systems (SAP) is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.