Purchasing Assistant

Exact Staff; Fresno (CA); On-site; USD 23,281 - 25,485; Part time

Benefits offered by this job

Medical Insurance

Teladoc access (0 copay)

Employee Assistance Program

Spouse/partner and children coverage

Pet insurance

Parental resources

Job summary

Exact Staff in Fresno, CA is seeking a detail-oriented Purchasing Assistant to support a busy purchasing department in a manufacturing setting. The role focuses on vendor coordination, order tracking, and maintaining accurate records in a fast-paced environment.

The ideal candidate has administrative or supply chain experience, excels at Excel-based data management, and can manage multiple priorities with strong organizational skills. This is a part-time, day-shift position in Fresno.

Qualifications

• Requires high school diploma; bachelor’s degree preferred.
• Experience in purchasing, inventory, or supply chain is preferred.
• Proficiency with ERP systems, preferably Microsoft Business Central, is a plus.
• Strong MS Excel, Word, and Outlook skills and attention to detail.
• Excellent proofreading, organizational and time management abilities.

Responsibilities

• Follow up on purchase orders to ensure on-schedule delivery.
• Maintain Excel spreadsheets to support purchasing and negotiations.
• Assist with supplier setup documentation and receiving paperwork accuracy.
• Coordinate deliveries and review receiving paperwork for accuracy.
• Expedite orders and communicate shortages or at-risk inventory.
• Support quality issue resolution and damaged/obsolete inventory docs.
• Maintain supplier files, product info and quotation records.
• Update purchasing info in ERP (Microsoft Business Central).
• Assist Accounts Payable with invoice discrepancies and supplier issues.
• Coordinate supplier chargebacks when necessary.
• Create reports, spreadsheets, graphs, and other purchasing analyses.
• Build positive relationships with suppliers and internal teams.
• Perform other admin and purchasing duties as assigned.

Skills

Excel

Word

Outlook

Analytical thinking

Time management

Verbal communication

Written communication

Detail oriented

Multitasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Business Central

Job description

Purchasing Assistant

Fresno, CA | Part-Time | Day Shift

We are seeking a detail-oriented and organized Purchasing Assistant to support a busy purchasing department in a manufacturing environment. This position is ideal for individuals with administrative, purchasing, inventory, or supply chain experience who enjoy working with vendors, tracking orders, maintaining accurate records, and supporting daily purchasing operations. The ideal candidate is proactive, analytical, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Follow up on purchase orders to ensure materials are delivered on schedule
• Maintain Excel spreadsheets to support purchasing, quoting, negotiations, and buying decisions
• Assist with new supplier and component setup documentation
• Coordinate incoming deliveries and review receiving paperwork for accuracy
• Expedite purchase orders and communicate material shortages or at-risk inventory
• Support quality issue resolution and assist with damaged or obsolete inventory documentation
• Maintain supplier specification files, product information, and quotation records
• Update purchasing information within Microsoft Business Central (ERP)
• Assist Accounts Payable with invoice discrepancies and supplier-related issues
• Coordinate supplier chargebacks when necessary
• Create and maintain reports, spreadsheets, graphs, and other purchasing analysis tools
• Build and maintain positive relationships with suppliers and internal departments
• Perform other administrative and purchasing duties as assigned

Qualifications

• High school diploma required
• Bachelor's degree preferred
• Minimum one year of general office or administrative experience
• Previous purchasing, inventory, manufacturing, or supply chain experience preferred
• Experience working with ERP systems, preferably Microsoft Business Central, is a plus
• Strong Microsoft Excel, Word, and Outlook skills
• Excellent proofreading, organizational, and time management skills
• Strong mathematical and analytical abilities
• Effective verbal and written communication skills
• Ability to manage multiple priorities while maintaining attention to detail
• Professional interpersonal skills with the ability to work collaboratively

Pay, Schedule, and Location

• Pay Rate: $16.90‑$18.50/hour DOE
• Schedule: Part-Time
• Shift: Day Shift
• Location: Fresno, CA

Benefits

• Medical, Dental, Vision, and Prescription Insurance
• $0 copay for unlimited Teladoc virtual visits
• Employee Assistance Program (medical, financial, and legal support)
• Coverage available for spouse, domestic partner, and children
• Pet insurance available
• Resources for parents with children with developmental disabilities

Hiring Requirements

• Valid identification proving authorization to work in the United States
• As a condition of employment, candidates may be required to pass a drug screen and background check

Equal Opportunity and E-Verify

EXACT STAFF is an E-Verify employer. All offers of employment are conditioned upon presenting identification proving identity and the legal right to work in the U.S. Exact Staff is an equal opportunity employer. We are dedicated to ensuring that all decisions regarding terms, conditions, and privileges of employment are by our principles of equal opportunity. We will not discriminate against employees or applicants based on race, color, national origin, ancestry, religious creed or religious beliefs, age, sex, marital status, medical condition, pregnancy, childbirth or related medical condition, sexual orientation, gender identity, or expression, physical disability, mental disability, citizenship, military status, protected genetic characteristics, or any other characteristic protected by state or federal law or local ordinance. We comply with the ADA and applicable state and local laws and consider reasonable accommodation measures that may be necessary for eligible applicants to perform essential functions of the job. Hire may be subject to passing a medical examination, skill, and agility tests. LOS ANGELES APPLICANTS: Exact Staff will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code.