Procurement Specialist - Bilingual (Korean/English)

Ultimate Staffing; Plano (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Ultimate Staffing is seeking an IT procurement professional to analyze organizational infrastructure needs and develop sourcing plans for hardware, software, and maintenance services. The role involves vendor selection, contract negotiations, and end-to-end procurement processes to ensure cost-effective, high-quality acquisitions.

Responsibilities include managing POs, coordinating with internal units and HQ, and training vendors on internal processes.

Qualifications

• Fluent in English and Korean for regular HQ communication.
• 1+ year of hands-on purchasing or procurement experience.
• Proficient in MS Office and SAP or equivalent purchasing systems.

Responsibilities

• Analyze IT infra requirements and plan hardware, software, and maintenance procurements.
• Select vendors, negotiate contracts, and manage procurement processes.
• Ensure cost-effective purchases of products and services.
• Prepare quotes, POs, and follow-ups; coordinate AP workflows.
• Log and track PO transactions; generate regular procurement reports.
• Support month-end closing activities and related documentation.

Skills

Bilingual English/Korean

Procurement

Vendor management

MS Excel

Tools

SAP

Job description

• Analyze organizational IT infrastructure requirements and develop strategic plans for purchasing hardware, software, and maintenance services.
• Select vendors, negotiate contracts, and manage procurement processes.
• Ensure cost-effective and high-quality products and services are procured.
• Business Support: Manage procurement processes for Hardware (H/W), Software (S/W), and Maintenance-related services.
• Select vendors, negotiate contracts, and manage procurement processes.
• Ensure cost-effective and high-quality products and services are procured.
• Demonstrate a clear understanding of the end-to-end purchasing transaction cycle.
• Communicate effectively with vendors regarding quote requests, Purchase Orders (POs), and order follow-ups.
• Liaise with internal business units for quote requests, POs, and the inspection/Accounts Payable (AP) process.
• Log, manage, and track manual PO transactions, perform regular follow-ups, and generate reports for the Team Lead.
• Conduct training on internal 'OpenPlace' processes for new internal users.
• Negotiate and manage IT infrastructure-related maintenance contracts.
• Train newly qualified vendors on how to utilize the Vendor Portal.
• Submit regular reports on purchases and maintenance activities.
• Resolve invoicing issues or discrepancies by communicating with the vendor's Accounts Receivable (AR) team.
• Support month-end closing activities and related documentation.

Requirements

• Language: Fluent in both English and Korean (Bilingual required for regular communication with Headquarter).
• Experience: 1+ years of hands-on purchasing or procurement experience
• Technical Skills: Proficient in MS Office (Excel, Word, PowerPoint, Outlook) and SAP (or equivalent web-based purchasing systems).

Special Skills & Qualifications

• Excellent interpersonal and communication skills to collaborate seamlessly with the HQ team, internal staff, and external vendors.
• Strong attention to detail and high data accuracy.
• Proven ability to prioritize tasks, solve problems, and practice effective time management under pressure
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.