Purchasing Coordinator

Build-Manage-Services-LLC; Cape Coral (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Paid time off

Competitive pay and benefits

Supportive team environment

Growth opportunities

Respect and teamwork

Diversity in the workplace

Job summary

Build Manage Services, LLC is seeking a Purchasing Coordinator to manage day-to-day purchasing for residential construction projects and affiliated subs. You will handle POs, vendor coordination, budget control, and Buildertrend updates to keep materials and costs aligned with project goals.

The role requires 2+ years in construction purchasing or coordination, strong Excel/Google Workspace skills, and proven vendor management abilities.

Qualifications

• 2+ years of experience in construction purchasing, estimating, or project coordination.
• Working knowledge of residential construction materials and scheduling.
• Strong proficiency in Microsoft Excel, Outlook, and Google Workspace.
• Experience managing vendor relationships and compliance documentation.
• Experience with budgeting, cost tracking, and procurement reporting.
• Knowledge of purchasing workflows, job costing, and material procurement.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Create, issue, and manage purchase orders (POs), variance purchase orders (VPOs), and change orders.
• Confirm pricing, quantities, and scope of work prior to purchase order release.
• Track PO status, manage revisions, and ensure vendor fulfillment.
• Audit open purchase orders and ensure timely closure upon completion and invoicing.
• Coordinate vendor delivery schedules, back orders, and material shortages.
• Maintain vendor profiles, compliance documentation, and internal trade databases.
• Update Buildertrend selections, cost tracking, and project-related changes within required timelines.
• Communicate regularly with Superintendents regarding material needs and deliveries.
• Collaborate with Warranty, Design, Purchasing, and Construction teams to support project execution.

Skills

Construction purchasing

Vendor management

Excel

Outlook

Google Workspace

Budgeting & cost tracking

Procurement reporting

Purchasing workflows

Attention to detail

Communication

Multi-tasking

Tools

Buildertrend

Job description

Description

Job Summary

The Purchasing Coordinator is responsible for managing day-to-day purchasing activities for active residential construction projects and affiliated subcontracting companies. This role supports procurement, vendor management, purchase order administration, budget control, and Buildertrend system updates while ensuring materials, schedules, and project costs remain aligned with company objectives.

Essential Functions

• Complete project pre-start checklists and import appropriate job budget templates.
• Create, issue, and manage purchase orders (POs), variance purchase orders (VPOs), and change orders.
• Confirm pricing, quantities, and scope of work prior to purchase order release.
• Track PO status, manage revisions, and ensure vendor fulfillment.
• Audit open purchase orders and ensure timely closure upon completion and invoicing.
• Coordinate vendor delivery schedules, back orders, and material shortages.
• Maintain vendor profiles, compliance documentation, and internal trade databases.
• Update Buildertrend selections, cost tracking, and project-related changes within required timelines.
• Communicate regularly with Superintendents regarding material needs and deliveries.
• Collaborate with Warranty, Design, Purchasing, and Construction teams to support project execution.
• Perform additional duties and responsibilities as assigned.

Requirements

Required Skills/Abilities

• 2+ years of experience in construction purchasing, estimating, or project coordination.
• Working knowledge of residential construction materials and scheduling.
• Strong proficiency in Microsoft Excel, Outlook, and Google Workspace.
• Experience managing vendor relationships and compliance documentation.
• Experience with budgeting, cost tracking, and procurement reporting.
• Knowledge of purchasing workflows, job costing, and material procurement.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

Preferred Skills/Abilities/Experience

• Buildertrend experience strongly preferred or experience with similar construction ERP systems.
• Residential construction experience preferred.

What You Can Expect from Us

• Paid time off and holidays
• Competitive pay and benefits
• Supportive team environment
• Opportunities for growth and development
• A workplace where ideas and initiative are valued
• A company culture built on respect and teamwork

This job description is intended to provide a general overview of the role and responsibilities. Duties may change based on business needs.

Build Manage Services, LLC is an Equal Opportunity Employer and values diversity in the workplace.

Employment with the company is at will and may be terminated at any time, with or without cause or notice, subject to applicable law.