Purchasing & Estimating Specialist

Brandon Homes; MIDDLETOWN (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

A homebuilding company located in Middletown, Ohio is seeking a detail-oriented Purchasing & Estimating Specialist. This full-time position entails ensuring accurate job costing, vendor compliance, and managing procurement operations using BuilderTrend. The ideal candidate will have experience in construction purchasing and strong analytical skills. Competitive compensation and opportunities for growth are offered.

Qualifications

• Detail-oriented and organized individual comfortable in a fast-paced homebuilding environment.
• Experience with vendor management and purchase order processes.

Responsibilities

• Develop and maintain cost estimates for home models and upgrades.
• Generate purchase orders and ensure alignment with company budgets.
• Review bills for compliance and resolve discrepancies.

Skills

Experience in residential construction purchasing

Strong analytical skills

Attention to detail

Proficient in Excel

Strong communication skills

Tools

BuilderTrend

Data-driven estimating tools

Job description

Company Overview

Brandon Homes is a rapidly growing homebuilder dedicated to delivering exceptional quality, craftsmanship, and customer experience. Our team is passionate about redefining what it means to build a home—through innovation, integrity, and attention to detail. Joining our team means becoming part of an exciting period of growth, where new ideas, efficiency, and continuous improvement are not just encouraged but expected. Every member of our team plays a vital role in shaping our success and creating homes we’re proud to stand behind.

Position Overview

The Purchasing & Estimating Specialist plays a key role in ensuring accurate job costing, vendor compliance, and seamless procurement operations within Brandon Homes’ BuilderTrend system. This position requires a blend of analytical, operational, and technical skill to maintain the integrity of our quoting, purchasing, and cost‑control systems.

The ideal candidate will be detail‑oriented, highly organized, and comfortable working within a fast‑paced homebuilding environment where precision and process matter.

Key Responsibilities

Estimating & Quoting

• Develop, manage, and maintain accurate cost estimates for all home models, options, and custom upgrades.
• Configure and continuously refine the BuilderTrend Quoting Engine to ensure pricing accuracy, option logic, and client proposal consistency.
• Collaborate with the sales and design teams to align option selections, allowances, and scope of work with estimating data.
• Analyze cost trends, supplier pricing, and production feedback to maintain competitive and accurate budgets.

Purchasing & Procurement

• Generate and issue purchase orders (POs) through BuilderTrend, ensuring alignment with current approved budgets and specifications.
• Maintain vendor and supplier pricing databases and update cost codes within BuilderTrend as needed.
• Negotiate pricing and terms with trades and suppliers in coordination with leadership.
• Manage release of POs and ensure all purchase activity aligns with company budgets, timelines, and job cost tracking.

Invoice & PO Compliance

• Review and approve bills for compliance to purchase orders within BuilderTrend.
• Verify quantities, pricing, and scopes on invoices before approval for payment.
• Identify and resolve discrepancies between invoices and purchase orders to maintain cost integrity.
• Work collaboratively with Accounting and Construction to resolve billing disputes or missing documentation.

BuilderTrend Administration

• Serve as the BuilderTrend purchasing and estimating administrator, ensuring the platform reflects current workflows and standards.
• Configure templates, cost codes, and assemblies within BuilderTrend to streamline quoting and purchasing.
• Train and support internal users on BuilderTrend purchasing and estimating processes.
• Partner with leadership to enhance automation, reporting, and visibility within BuilderTrend for cost and purchasing analytics.

Qualifications

• Experience in residential construction purchasing, estimating, or related field.
• Strong understanding of homebuilding cost structures, vendor management, and PO/invoice processes.
• Excellent analytical and organizational skills with strong attention to detail.
• Proficient in Excel and data‑driven estimating or procurement tools.
• Experience with BuilderTrend is a plus.
• Strong communication skills and ability to work cross‑functionally with operations, field teams, and accounting.

Employment Details

• Seniority Level: Entry level
• Employment Type: Full‑time
• Job Function: Purchasing and Supply Chain
• Industry: Residential Building Construction