Purchasing Assistant

Stephen Alexander Homes & Neighborhoods.; Virginia Beach (VA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

None

Job summary

Stephen Alexander Homes & Neighborhoods seeks a detail-oriented Purchasing Assistant to support the Purchasing Manager and keep residential construction projects on schedule and within budget. You will update pricing, assist with budgets, and manage supplier data and bids from subcontractors and vendors.

The role emphasizes independent work, accurate cost control, and process improvements to enhance efficiency in a family-owned homebuilding environment.

Qualifications

• Construction industry knowledge or residential construction experience.
• Strong attention to detail and organization.
• Ability to work independently and take direction.
• Excellent communication via phone and email.
• Proficiency with Mac OS, Excel, Word and QuickBooks.
• Ability to build Excel spreadsheets and use pricing formulas.

Responsibilities

• Maintain and update pricing for option sheets, upgrades and cost spreadsheets.
• Enter pricing data from subcontractors and vendors.
• Assist with budgets for house plans and neighborhoods.
• Maintain material takeoffs and option pricing formulas.
• Update subcontractor scope-of-work and specs.
• Manage vendor records in our construction program.
• Request and track insurance certificates from vendors/subcontractors.
• Prepare and send bid requests and follow up on inquiries.
• Issue purchase orders to vendors/subcontractors.
• Update contract selection templates and rebate programs.

Job description

Job Description

Job Description

** Purchasing Assistant — Residential Construction**

We are seeking a detail-oriented, organized Purchasing Assistant to support our Purchasing Manager and help keep our residential construction projects on schedule and within budget. This role is ideal for someone with construction knowledge who enjoys working independently, managing competing priorities, and improving day-to-day processes.

What You'll Do

• Maintain and update pricing for contract option sheets, upgrades, and internal cost spreadsheets.
• Collect and enter updated pricing from subcontractors and vendors.
• Assist with preparing and updating budgets for house plans and neighborhoods.
• Maintain material takeoff lists and calculate option-upgrade pricing using established formulas.
• Update subcontractor scope-of-work and specification sheets.
• Maintain subcontractor and vendor records in our web-based construction program.
• Request and track current insurance certificates from vendors and subcontractors.
• Prepare and send bid requests; follow up on phone and email inquiries.
• Issue purchase orders to vendors and subcontractors.
• Update and maintain contract selection templates.
• Help manage vendor rebate programs and support Design Center operations.
• Research new materials, vendors, and subcontractors.
• Provide general administrative support to the Purchasing Manager.

What We're Looking For

• Construction industry knowledge or relevant residential construction experience.
• Strong attention to detail, proofreading, organization, and follow-through.
• Ability to take direction, work independently, and use sound judgment.
• Strong critical-thinking, multitasking, and prioritization skills.
• Initiative to learn new processes and contribute ideas that improve efficiency and productivity.
• Professional communication skills by phone and email.
• Proficiency with Mac OS, email, Excel, Word, and QuickBooks.
• Ability to build Excel spreadsheets from scratch and calculate pricing using formulas.

Why This Role Matters

You will be a key part of the purchasing function, helping our team make informed buying decisions, maintain accurate project costs, and build strong relationships with the subcontractors and vendors who support our homes.

Company Description

We are a family owned construction and development company. We focus on historic architecture and building places of meaning. We also want to make sure that we have a good work life balance...