Procurement Specialist

Lamar Institute of Technology; Beaumont (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Lamar Institute of Technology in Beaumont, TX, is seeking a Procurement Specialist I to handle entry-level procurement duties within the Procurement Services department. The role reports directly to the Director of Procurement Services and is a full-time, exempt position.

Responsibilities include researching and procuring commodities, processing requisitions, issuing purchase orders, soliciting bids, and ensuring compliance with state and federal guidelines.

Qualifications

• Associate’s degree from a regionally accredited college or university.
• At least three years of experience in State purchasing and contracting.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Research and procure commodities, equipment, and services in accordance with state and federal guidelines, policies, and laws.
• Prepare and issue department POs to ensure compliance with applicable rules and regulations, guidelines, policies, and laws.
• Review bid invitations, tabulate bid evaluations, and determine best value with senior staff.
• Maintain procurement reports, records, and files; assist with vendor setup and maintenance in Banner/USAS.
• Promote VetHUB program initiatives within procurement activities.

Skills

Procurement

Contract management

Vendor relations

Education

Associate degree

Bachelor’s degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

• Lamar Institute of Technology is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation.
• LIT's Annual Security Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR
  668.46). This report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts
  (Timely Warnings and Emergency Notifications); programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the Institute will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent
  calendar years concerning reported crimes that occurred on campus; in non-campus buildings or property owned or controlled by the Institute or a recognized student
  organization; and on public property within, or immediately adjacent to and accessible from, the campus. If you would like to receive a paper copy of the Annual Security Report, you can
  stop by Lamar Institute of Technology, Eagles' Nest building at 855 East Lavaca, Beaumont, TX, 77705, or you can request that a copy be mailed to you by calling 409-247-4838 or emailing [e-mail].
• If you have questions, please email the Human Resources department at [e-mail] or call 409-981-6824.

Job Summary

The Procurement Specialist I’s job responsibilities include, but are not limited to, performing entry-level procurement duties as assigned. Work will involve researching and procuring commodities, equipment, and services in accordance with state and federal guidelines, policies, and laws. This position provides proficient purchasing knowledge and skills in performing various standard procurement-related duties within the department. Other responsibilities include, but are not limited to, developing sources, processing requisitions, assisting departments, performing entry-level contract reviews, soliciting and analyzing bids, vendor maintenance, contract file management, record retention, reporting, and issuing purchase orders (POs). This is a full-time, exempt position that reports directly to the Director of Procurement Services.

Duties/Responsibilities

Maintains knowledge of State of Texas purchasing methods and procedures, purchasing sources, contract management methods and proceduresReceives and evaluates departmental requisitions, identify potential suppliers (when necessary), analyze and select appropriate procurement method based on established requirements and best value criterionPrepare and execute department POs to ensure compliance with applicable rules and regulations, guidelines, policies, and lawsProvides guidance to departmental personnel on routine issues and concerns related to procurement, referring to a supervisor or more senior procurement specialist on all non-routine procurement issues; monitors and investigates issues and assists with problem resolutionsWorks with departments to prepare and develop specifications for an unlimited range of goods and services; provide assistance to departments in drafting scopes of work for review by senior-level staffPrepares and distributes bid invitations to vendorsReviews and tabulates completed bid evaluations to determine best value and works with Director or senior-level staff to make recommendations for awardActively promotes and champions participation in the states Veteran Heroes United in Business (VetHUB) program initiativesMaintains proper procurement reports, records, and filesAssists with vendor set-up and maintenance in Banner and USASComplies with campus policies and procedures

Additional Responsibilities:

Ability to maintain high ethical standards, attention to detail, and confidentialityAbility to communicate effectively, orally, by phone, in person, and in writingAbility to establish and maintain effective work relationships with faculty, staff, and the publicExhibit flexibility and adaptability towards changes in assignments while still meeting deadlinesMinimum/Preferred Qualifications

Minimum Qualifications

Associate’s degree from a regionally accredited college or university is required.At least three (3) years of recent experience in State purchasing and contracting, or related dutiesMust possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.Must be computer literate and proficient in the use of office computer software, in particular Microsoft Word and Excel, in addition to other standard office equipment, email, internet, and have ability to learn specialty procurement and contract software.Regular and reliable attendance during regular scheduled days and work hours is an essential function of this position.

Preferred Qualifications

Bachelor’s degree from an accredited four-year university with an emphasis in business, public administration or a related fieldKnowledge of federal and state purchasing procedures and regulationsExperience working with purchase requisitions and contracts in higher education

Certifications Required

Certified Texas Contract Developer (CTCD), within eighteen (18) months of hire, must secure and maintain the state required procurement certificationCertified Texas Contract Manager (CTCM), within twenty-four (24) months of hire, must secure and maintain the state required contract certification

Supplemental Information

Physical Requirements

This position requires the ability to remain in a stationary position for most of the time; occasionally visiting other campuses for meetings as-needed; constantly operating a computer or other office equipment.

• Lamar Institute of Technology is an E-Verify Employer.
• This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record
  information. Click here for the Security Sensitive Release Form.