Purchasing Expediting Clerk

Shambaugh-; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Shambaugh & Son in Indiana is seeking a detail-oriented Purchasing Clerk for an onsite role. You will manage expediting, process invoices, and support procurement tasks to keep projects moving smoothly.

The role requires reliable attendance, ability to work extended hours and weekends, and proficiency with MS Office. Experience in purchasing is preferred, and you will collaborate with project teams across industrial, commercial, and healthcare sectors.

Qualifications

• Minimum of 2 years of proven administrative experience in an office setting.
• Previous purchasing or procurement experience is highly preferred.
• Strong proficiency with Microsoft Word, Excel, and Outlook.
• Ability to multitask, prioritize workload, and maintain extreme accuracy.
• Reliable, with willingness to work extended hours and weekends as required.

Responsibilities

• Verify and reconcile financial and procurement documents.
• Process purchase orders through Material Management and TradePower systems.
• Ensure adherence to corporate procurement policies.
• Provide additional administrative and purchasing support as needed.

Skills

MS Word

MS Excel

Outlook

Attention to detail

Multitasking

Time management

Tools

Material Management System

TradePower

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is seeking a detail-oriented and proactive Purchasing Clerk to join our team. In this onsite role, you will play a critical part in our procurement operations by managing expediting processes, executing invoice reconciliation, and supporting various administrative purchasing tasks.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Execute precise verification and reconciliation of financial and procurement documents.
• Manage and process purchase orders efficiently through Material Management and Tradepower systems.
• Ensure strict adherence to, and promotion of, corporate and procurement policies and procedures.
• Perform additional administrative and purchasing duties as assigned to support department workflows.

Qualifications

• Minimum of 2 years of proven administrative experience in an office setting.
• Previous purchasing or procurement experience is highly preferred.
• Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Demonstrated ability to multi-task, prioritize workload, and maintain extreme accuracy with an emphasis on organizational skills.
• Self-motivated professional with a strong sense of accountability and a proactive approach to problem-solving.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

• we offer employees a competitive salary and benefits package

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.