Purchasing Invoice Clerk

Shambaugh & Son, L.P.; Fort Wayne (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

Shambaugh & Son is seeking a detail-oriented Purchasing Invoice Clerk to join our team. In this role, you will be primarily responsible for internal purchasing invoice verification, invoice reconciliation, and other miscellaneous purchasing administration tasks.

#shambaugh #LI-TS #LI-Onsite

Qualifications

• Minimum 2 years of professional office experience.
• Experience in purchasing is highly valued.
• Strong accuracy, detail orientation, and organization.
• Proficient with Microsoft Office.
• Ability to manage multiple tasks concurrently.
• Reliable attendance, including extended hours and weekends.

Responsibilities

• Manage the complete invoice reconciliation process.
• Verify and match vendor invoices to purchase orders.
• Identify and resolve pricing or quantity differences.
• Maintain communication with Accounts Payable.
• Perform other purchasing administration tasks as assigned.

Skills

Attention to detail

Multi-tasking

Organizational skills

Microsoft Office

Initiative

Reliable attendance

Tools

Microsoft Office Suite

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is seeking a detail-oriented Purchasing Invoice Clerk to join our team. In this role, you will be primarily responsible for internal purchasing invoice verification, invoice reconciliation, and other miscellaneous purchasing administration tasks.

#shambaugh #LI-TS #LI-Onsite

Essential Duties & Responsibilities

• Manage the complete invoice reconciliation process.
• Verify and match vendor invoices accurately with matching purchase orders.
• Proactively identify and resolve differences in pricing or quantity.
• Maintain clear and consistent communication with the Accounts Payable department.
• Perform other duties and miscellaneous purchasing tasks as assigned.

Qualifications

• Minimum of 2 years of experience working in a professional office setting.
• Previous experience in a purchasing environment is highly valued (plus).
• Proven ability to manage multiple tasks simultaneously in prior positions.
• Exceptional accuracy, sharp attention to detail, and excellent organizational skills.
• Proficient with the Microsoft Office suite.
• Highly organized self-starter who takes initiative.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affective Action Policy.