Purchasing Clerk

Beemok Hospitality Holdings LLC; Charleston (SC); On-site; USD 35,000 - 52,000; Full time

Job summary

Beemok Hospitality Holdings LLC in Charleston, SC is seeking a Purchasing Clerk who will enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog to support inventory control and receiving functions.

You will verify orders against invoices and packing slips, update item details, and assist with vendor records while following purchasing policies. This role emphasizes accuracy, confidentiality, and timely data entry to sustain operational and financial accuracy.

Qualifications

• Strong data-entry skills with high accuracy and attention to detail.
• Experience using ADACO/Yellowdog or similar purchasing systems.
• Familiarity with hospitality purchasing processes and vendor records.

Responsibilities

• System & data entry: enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog.
• Verify orders against invoices, packing slips, and receiving documents.
• Maintain vendor records and assist with routine purchasing tasks.
• Ensure data integrity and compliance with purchasing policies.
• Collaborate with Purchasing, Accounting, and Operations teams; assist with basic reporting.

Skills

Data entry accuracy

Attention to detail

Software navigation

Adaptability

Confidentiality

Education

High school diploma or equivalent

Tools

ADACO/Yellowdog

Job description

The Purchasing Clerk is responsible for accurate and timely data entry within the ADACO and Yellowdog purchasing systems to support inventory control, ordering, and receiving functions. This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy.DUTIES & RESPONSIBILITIES:System & Data EntryEnter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog accurately and efficientlyUpdate item counts, product descriptions, pricing, and units of measure within the systemAssist with inventory adjustments, transfers, and counts as neededEnsure all entries comply with company purchasing policies and proceduresPurchasing SupportVerify orders against invoices, packing slips, and receiving documentationFlag discrepancies such as pricing variances, missing items, or incorrect quantitiesMaintain vendor records, including contact details and product catalogsSupport purchasing staff with routine administrative tasksAccuracy & ComplianceReview data for errors, duplicates, or missing informationMaintain organized electronic and paper records for audits and reportingFollow internal controls related to purchasing and inventory managementCommunication & CollaborationWork closely with Purchasing, Accounting, and Operations teamsCommunicate issues or system concerns promptly to supervisorsProvide basic reporting or data pull support from ADACO/Yellowdog when requestedREQUIRED SKILLS & EXPERIENCE:High school diploma or equivalentStrong attention to detail and data accuracyBasic computer proficiency (data entry, spreadsheets, email)Ability to learn and navigate software systems efficientlyPrior experience with ADACO/Yellowdog or similar purchasing/inventory systemsExperience in purchasing, inventory control, hospitality, healthcare, or supply chain environmentsFamiliarity with purchase orders, invoices, and receiving processesMaintain a high level of data accuracyMeet daily and weekly data entry deadlinesDemonstrate reliability, professionalism, and confidentialityContinuously improve system knowledge and efficiencyPHYSICAL REQUIREMENTS:The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:Ability to sit for extended periods while entering dataMust be able to lift equipment, supplies, etc. of at least 50 pounds.Position may require flexibility to align with purchasing and receiving schedulesReasonable accommodation may be made to enable individuals with disabilities to perform essential functions._______________________________________________________________________________BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.