Purchasing Clerk

The Cooper; Charleston (SC); On-site; USD 32,000 - 46,000; Full time

Job summary

Beemok Hospitality Collection (BHC) seeks a detail‑oriented Purchasing Clerk to support inventory control, ordering, and receiving. You will enter data in ADACO/Yellowdog, maintain records, and assist with vendor management for our Charleston operations.

You will verify orders, resolve discrepancies, and ensure data integrity across purchasing activities, while collaborating with Purchasing, Accounting, and Operations teams. Prior experience in hospitality or supply chain is valued.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and data accuracy.
• Basic computer proficiency (data entry, spreadsheets, email).
• Ability to learn and navigate software systems efficiently.
• Prior experience with ADACO/Yellowdog or similar purchasing/inventory systems.
• Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments.
• Familiarity with purchase orders, invoices, and receiving processes.
• Maintain a high level of data accuracy.
• Meet daily and weekly data entry deadlines.
• Demonstrate reliability, professionalism, and confidentiality.
• Continuously improve system knowledge and efficiency.

Responsibilities

• Enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog accurately and efficiently.
• Update item counts, product descriptions, pricing, and units of measure within the system.
• Assist with inventory adjustments, transfers, and counts as needed.
• Ensure all entries comply with company purchasing policies and procedures.
• Verify orders against invoices, packing slips, and receiving documentation.
• Flag discrepancies such as pricing variances, missing items, or incorrect quantities.
• Maintain vendor records, including contact details and product catalogs.
• Support purchasing staff with routine administrative tasks.
• Review data for errors, duplicates, or missing information.
• Maintain organized electronic and paper records for audits and reporting.
• Follow internal controls related to purchasing and inventory management.
• Work closely with Purchasing, Accounting, and Operations teams.
• Communicate issues or system concerns promptly to supervisors.
• Provide basic reporting or data pull support from ADACO/Yellowdog when requested.

Skills

Attention to detail

Data accuracy

Learning software systems

ADACO/Yellowdog experience

Purchasing/inventory experience

Education

High school diploma or equivalent

Tools

ADACO/Yellowdog

Spreadsheets (MS Excel)

Job description

The Purchasing Clerk is responsible for accurate and timely data entry within the ADACO and Yellowdog purchasing systems to support inventory control, ordering, and receiving functions. This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy.

DUTIES & RESPONSIBILITIES:

• System & Data Entry
  • Enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog accurately and efficiently
  • Update item counts, product descriptions, pricing, and units of measure within the system
  • Assist with inventory adjustments, transfers, and counts as needed
  • Ensure all entries comply with company purchasing policies and procedures
• Purchasing Support
  • Verify orders against invoices, packing slips, and receiving documentation
  • Flag discrepancies such as pricing variances, missing items, or incorrect quantities
  • Maintain vendor records, including contact details and product catalogs
  • Support purchasing staff with routine administrative tasks
• Accuracy & Compliance
  • Review data for errors, duplicates, or missing information
  • Maintain organized electronic and paper records for audits and reporting
  • Follow internal controls related to purchasing and inventory management
• Communication & Collaboration
  • Work closely with Purchasing, Accounting, and Operations teams
  • Communicate issues or system concerns promptly to supervisors
  • Provide basic reporting or data pull support from ADACO/Yellowdog when requested

REQUIRED SKILLS & EXPERIENCE:

• High school diploma or equivalent
• Strong attention to detail and data accuracy
• Basic computer proficiency (data entry, spreadsheets, email)
• Ability to learn and navigate software systems efficientlyPrior experience with ADACO/Yellowdog or similar purchasing/inventory systems
• Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments
• Familiarity with purchase orders, invoices, and receiving processes
• Maintain a high level of data accuracy
• Meet daily and weekly data entry deadlines
• Demonstrate reliability, professionalism, and confidentiality
• Continuously improve system knowledge and efficiency

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods while entering data
• Must be able to lift equipment, supplies, etc. of at least 50 pounds.
• Position may require flexibility to align with purchasing and receiving schedules
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.

A career at BHC is an opportunity to grow, innovate, and make a lasting impact. Here, we cultivate a culture where excellence and integrity thrive, and where each team member’s potential is nurtured in a dynamic, supportive environment. Your talents are recognized. Your ambitions are encouraged. Your work truly matters. Join us and discover where your journey at BHC can take you.

Beemok Hospitality Collection (BHC) is a purpose-driven portfolio of hotels, restaurants, and cultural landmarks in Charleston. Founded in 2021, BHC is guided by the belief that hospitality is at its finest when it creates enduring, meaningful connections. The journey began with the revitalization of The Charleston Place and has since grown to include Sorelle, The Riviera Theater, Credit One Stadium, American Gardens, and the upcoming waterfront hotel, The Cooper. Each property reflects BHC’s vision of hospitality as a way to connect people, celebrate culture, and carry Charleston forward.

We’d love to hear from you. Share your experience, and if your skills align with our opportunities, a member of our recruitment team will be in touch.