Purchasing Clerk

Beemok Hospitality Holdings LLC; United States; On-site; USD 35,000 - 45,000; Full time

Job summary

Beemok Hospitality Holdings LLC seeks a diligent individual to maintain purchase orders and inventory records at their U.S. location. The role emphasizes data accuracy and compliance with internal purchasing policies and necessitates basic proficiency in software systems such as ADACO.

The ideal candidate should possess a high school diploma and a strong attention to detail, ready to assist the purchasing department and meet data entry deadlines.

Qualifications

• Strong attention to detail and data accuracy.
• Basic computer proficiency (data entry, spreadsheets, email).
• Prior experience with ADACO or similar purchasing/inventory systems.

Responsibilities

• Enter and maintain purchase orders and requisitions in ADACO.
• Assist with inventory adjustments and transfers as needed.
• Ensure compliance with purchasing policies and procedures.

Skills

Attention to detail

Data accuracy

Basic computer proficiency

Experience with ADACO

Purchasing experience

Education

High school diploma or equivalent

Tools

ADACO

Job description

DUTIES & RESPONSIBILITIES

• Enter and maintain purchase orders, requisitions, and receipts in ADACO accurately and efficiently.
• Update item counts, product descriptions, pricing, and units of measure within the system.
• Assist with inventory adjustments, transfers, and counts as needed.
• Ensure all entries comply with company purchasing policies and procedures.
• Verify orders against invoices, packing slips, and receiving documentation.
• Flag discrepancies such as pricing variances, missing items, or incorrect quantities.
• Maintain vendor records, including contact details and product catalogs.
• Support purchasing staff with routine administrative tasks.
• Accuracy & compliance: review data for errors, duplicates, or missing information; maintain organized electronic and paper records for audits and reporting; follow internal controls related to purchasing and inventory management.
• Communication & collaboration: work closely with Purchasing, Accounting, and Operations teams; communicate issues or system concerns promptly to supervisors; provide basic reporting or data pull support from ADACO when requested.

REQUIRED SKILLS & EXPERIENCE

• High school diploma or equivalent.
• Strong attention to detail and data accuracy.
• Basic computer proficiency (data entry, spreadsheets, email).
• Ability to learn and navigate software systems efficiently.
• Prior experience with ADACO or similar purchasing/inventory systems.
• Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments.
• Familiarity with purchase orders, invoices, and receiving processes.
• Maintain a high level of data accuracy.
• Meet daily and weekly data entry deadlines.
• Demonstrate reliability, professionalism, and confidentiality.
• Continuously improve system knowledge and efficiency.

PHYSICAL REQUIREMENTS

• Ability to sit for extended periods while entering data.
• Occasional lifting of light materials (e.g., paperwork, small office supplies).
• Position may require flexibility to align with purchasing and receiving schedules.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

LEGAL & EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.