Purchasing Associate & Transportation Specialist

JAARS, Inc.; JAARS (NC); On-site; USD 45,000 - 75,000; Full time

Job summary

JAARS, Inc. is seeking a Purchasing Associate in North Carolina to manage end-to-end procurement for aviation needs. The role coordinates PRs, POs, and SOs, partnering with Accounting and Receiving for timely payments and accurate receipts.

You will collaborate with Buyers, Contracts staff, and vendors while maintaining confidentiality of pricing information. The ideal candidate has a background in Purchasing or Supply Chain and can learn Oracle NetSuite quickly to support three-way matching and

Qualifications

• Degree or equivalent experience in purchasing or supply chain.
• Ability to learn NetSuite and apply procurement processes.
• Strong planning and accuracy in fast-paced environments.

Responsibilities

• Administers purchasing with three-way matching and timely follow-through.
• Uses NetSuite to create POs from requisitions and educate staff on system use.
• Forward POs for internal/external review and approvals.
• Confirm PO accuracy and update as needed.
• Maintain confidentiality of pricing and sensitive data.
• Assist with timely payment authorization in collaboration with Accounting.
• Verify receipts against orders and track POs with status reporting.
• Focus on Aviation purchases and vendor management.

Skills

Multi-tasking

Vendor relationship

Communication

Attention to detail

Aviation knowledge

Education

Degree in Purchasing/Inventory/Supply Chain

Equivalent experience

Tools

Oracle NetSuite

Job description

The Purchasing Associate will perform essential procurement activities from purchase requisition (PR), purchase order (PO) issuance, sales order issuance (SO), to the timely authorization of payment; the role will partner requesting internal Accounting and Receiving teams while collaborating with internal department team, including Buyers, Procurement Specialists, Contracts and Material Management. The role ensures correct PO placement and monitors PO status for domestic and international needs. Primary focus is Aviation.

Position Responsibilities

• Administers aspects of purchasing, in PO issuance with focused emphasis on completion, timely accuracy verification, and follow through with three way match processing.
• Uses NetSuite purchasing system to create a purchase order from a requisition request; may educate internal staff, departments, and PO requesters on system functionality.
• Forwards purchase order to the necessary internal and external contacts for review and approval.
• Confirms accuracy of the purchase order; revises purchase order in a timely manner.
• Maintains confidentiality of pricing and other information not to be disclosed among vendors and other departments.
• In conjunction with Accounting, assists in the timely authorization of payment for purchases by forwarding receiving documentation.
• In conjunction with Receiving, verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers; tracks POs and may produce summary or status reporting on a timely basis.
• Focuses primarily on Aviation purchases.

Position Requirements

• A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth.
• Embrace the vision, mission, and core values of JAARS.
• Degree in Purchasing, Inventory, Supply Chain, or related discipline, or equivalent experience is desirable.
• Ability to perform in a fast-tempo, high volume environment that depends on multi-tasking several duties simultaneously and with accuracy.
• Related experience in Buyer, Supply Chain, Shipping/Receiving, and Purchasing to perform the essential duties of the position or the aptitude to rapidly learn and apply the knowledge to perform the tasks, responsibilities, and duties.
• Technical savvy to rapidly learn Oracle NetSuite and apply the system’s functionality with confidence and operational familiarity.
• Ability to work across organizations and displaying an acumen of follow through and accuracy.
• Ability to communicate effectively and build trust with internal department stakeholders and external vendor partners.
• Special knowledge of Aviation needs and vendors preferred.

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