PURCHASING ASSISTANT with Security Clearance

Indyne Corporation; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

Reliance Test & Technology, LLC is seeking a Purchasing Assistant in the Contracts & Procurement team at Eglin AFB, FL. The role supports order processing, vendor relations, and payment cycles, with emphasis on accuracy and ethics.

Ideal candidates hold a business degree with at least two years of purchasing experience, and must be able to pass a background check and drug test. Security clearance eligibility may be discussed during the interview.

Qualifications

• Associates or Bachelor's Degree in business related field is desired.
• A minimum of two years of purchasing or related experience is required.
• National Agency Check with Investigation (NACI) required.

Responsibilities

• Act as liaison between Shipping & Receiving and Purchasing to resolve order discrepancies.
• Track purchase orders from placement through delivery.
• Assist with obtaining invoices and resolving AP issues to process payments to vendors.
• Maintain vendor performance documents and update vendor records.
• Prepare status reports on open purchase requests and commitments.

Skills

Organizational skills

Communication skills

Data entry

Independent judgment

Education

Associate's or Bachelor's degree in business

Tools

Costpoint

Job description

PURCHASING ASSISTANT Contracts & Procurement Eglin AFB Open Position Request Number R-AB-26 CLASSIFICATION: Purchasing Assistant GRADE: Exempt; Regular Full-time LOCATION: Bldg. 955 Business Office, Eglin AFB, FL ESSENTIAL FUNCTIONS: The Purchasing Assist reports to the Contracts & Procurement Manager and acts as a liaison between the Shipping & Receiving office and the Purchasing office to resolve order discrepancies. Incumbent must be able to use independent judgement to make decisions and must be a self-starter that is able to successfully multi-task. This position requires a high level of professionalism and strict adherence to ethical standards.

GENERAL DUTIES

• Experience with contract and account payable process is desired. Familiarity with Federal Acquisition Regulations (FAR) is desired.
• Personal computer skills related to purchasing and associated software are desired; Costpoint experience is desirable.
• Excellent organizational and communications skills are required.
• Excellent typing and data entry skills are required.
• Must be able to use independent judgment to make decisions.
• Requires high level of professionalism and work ethics.
• CAC holder would be very beneficial . Work with vendors to expedite orders for supplies/services and communicate status with requesters.
• Keep detailed order status notes in centralized database (Cost Point) to be accessible by buyers/accounting.
• Track purchase orders from placement through delivery.
• Provide status reports on open purchase requests and commitments, as required.
• Obtain new vendor account information and assist with entering/updating vendor record records.
• Maintain vendor performance documents (discrepancy reports/performance surveys).
• Finalize, QC and scan open purchase orders to archive files.
• Assist in obtaining invoices and resolving AP issues to process payment to vendors.

Job Requirements EDUCATION/EXPERIENCE REQUIREMENTS: Associates or Bachelor's Degree in business related field is desired. A minimum of two years of purchasing or related experience is required. OTHER REQUIREMENTS: This position requires a National Agency Check with Investigation (NACI). Supports E-OMS operational objectives. All selected candidates must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Observes company Quality, Safety, Environmental, Security, and Administrative policies; supports Process Improvement. WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area in an office setting on Eglin AFB, FL. PHYSICAL DEMANDS: This position will be subject to substantial movements (motions) of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer terminal; and requires very little lifting or moving of heavy objects or materials and require very little lifting or moving of heavy objects or materials. May require sitting for long periods. Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Reliance Test & Technology, LLC is proud to be an Affu. Reliance Test & Technology, LLC maintains a drug-free workplace and performs pre-Employment substance abuse testing and background checks, where permitted by law. Any person with a disability needing special accommodation for the application process please contact Human Resources. Applicants must currently hold or be able to obtain and maintain the proper US DoD issued security clearance, which requires US Citizenship. Security clearance eligibility may be discussed during the interview phase. Employment and start date are contingent upon the candidate receiving the required US DoD issued interim security clearance.