PURCHASING ASSISTANT

Reliance Test & Technology; Eglin Air Force Base (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Reliance Test & Technology, LLC is seeking a Purchasing Assistant at Eglin AFB, FL to support contract administration and data entry. The role reports to the Contracts & Procurement Manager and requires preparing purchase orders, tracking orders, and communicating with vendors.

Ideal candidates will have an associate or bachelor’s degree in business and at least two years in purchasing; FAR familiarity and CostPoint experience are desirable. U.S.

Qualifications

• Associates or Bachelor's Degree in business related field is desired.
• A minimum of two years of purchasing or related experience is required.

Responsibilities

• Acts as liaison between Shipping & Receiving and Purchasing to resolve order discrepancies.
• Track purchase orders from placement through delivery and provide status reports.
• Assist in obtaining invoices and resolving AP issues to process payments to vendors.
• Maintain vendor records and ensure accurate entry of new vendor information.
• Ensure compliance with policies and maintain professional standards.

Skills

Organizational skills

Communications

Data entry

Independent judgment

Education

Associate or Bachelor degree in business

Tools

CostPoint

Job description

Job Title

PURCHASING ASSISTANT

# of Hires Needed

1

Security Clearance Required

NACI

Work Location

Eglin Air Force Base, FL

Job Type

Full-time

Exemption Type

Exempt

Education

Associate's Degree

Category

Supply/Logistics

PURCHASING ASSISTANT

Contracts & Procurement

Open Position Request Number R-AB-26

CLASSIFICATION: Purchasing Assistant

GRADE: Exempt; Regular Full-time

LOCATION: Bldg. 955 Business Office, Eglin AFB, FL

ESSENTIAL FUNCTIONS: The Purchasing Assist reports to the Contracts & Procurement Manager and acts as a liaison between the Shipping & Receiving office and the Purchasing office to resolve order discrepancies. Incumbent must be able to use independent judgement to make decisions and must be a self-starter that is able to successfully multi-task. This position requires a high level of professionalism and strict adherence to ethical standards.

GENERAL DUTIES

• Experience with contract and account payable process is desired. Familiarity with Federal Acquisition Regulations (FAR) is desired.
• Personal computer skills related to purchasing and associated software are desired; Costpoint experience is desirable.
• Excellent organizational and communications skills are required.
• Excellent typing and data entry skills are required.
• Must be able to use independent judgment to make decisions.
• Requires high level of professionalism and work ethics.
• CAC holder would be very beneficial . Work with vendors to expedite orders for supplies/services and communicate status with requesters.
• Keep detailed order status notes in centralized database (Cost Point) to be accessible by buyers/accounting.
• Track purchase orders from placement through delivery.
• Provide status reports on open purchase requests and commitments, as required.
• Obtain new vendor account information and assist with entering/updating vendor record records.
• Finalize, QC and scan open purchase orders to archive files.
• Assist in obtaining invoices and resolving AP issues to process payment to vendors.

Job Requirements

EDUCATION/EXPERIENCE REQUIREMENTS: Associates or Bachelor's Degree in business related field is desired. A minimum of two years of purchasing or related experience is required.

OTHER REQUIREMENTS: This position requires a National Agency Check with Investigation (NACI). Supports E-OMS operational objectives. All selected candidates must undergo and successfully pass a background investigation and drug test as a condition of placement into this position. Observes company Quality, Safety, Environmental, Security, and Administrative policies; supports Process Improvement.

WORK ENVIRONMENT: Work activities are normally performed in an environmentally controlled area in an office setting on Eglin AFB, FL.

PHYSICAL DEMANDS: This position will be subject to substantial movements (motions) of the wrists, hands, and/or fingers. Must be able to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer terminal; and requires very little lifting or moving of heavy objects or materials and require very little lifting or moving of heavy objects or materials. May require sitting for long periods.

Note: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

Reliance Test & Technology, LLC is proud to be an affirmative Action & Equal Employment Opportunity Employer. Reliance Test & Technology, LLC is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination.

All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding, or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state, or local laws or protected class.

Reliance Test & Technology, LLC maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Any person with a disability needing special accommodation for the application process please contact Human Resources.

Applicants must currently hold or be able to obtain and maintain the proper US DoD issued security clearance, which requires US Citizenship. Security clearance eligibility may be discussed during the interview phase. Employment and start date are contingent upon the candidate receiving the required US DoD issued interim security clearance.