Purchasing Assistant - 530867

The University of Alabama; Tuscaloosa (AL); Hybrid; USD 23,000 - 28,000; Full time

Job summary

The University of Alabama is seeking a Purchasing Assistant to support technology procurement and related purchasing activities across the campus. You will assist with the procurement lifecycle for devices, software, and services, ensuring compliance with university policies and procedures.

Successful candidates will coordinate with departments, Central Purchasing, and IT teams while maintaining accurate records and supporting asset management.

Qualifications

• High school diploma or GED required.
• Experience with procurement policies and Banner is a plus.
• Proficiency in Microsoft Excel is preferred.

Responsibilities

• Coordinate technology procurement across the university’s departments.
• Manage the procurement lifecycle for end-user devices, software, and related purchases.
• Maintain procurement and asset records and support enterprise IT asset management.

Skills

Effective communication

Teamwork

Multi-tasking

Limited supervision

Education

High school diploma or GED

Tools

Banner

Microsoft Excel

Job description

Pay Grade/Pay Range:Minimum: $16.78 - Midpoint: $20.14 (Hourly N3)

Department/Organization:200701 - Information Technology

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.

Additional Department Summary:Provides technology procurement and purchasing support for faculty, staff, departments, and administrative units served by the Office of Information Technology (OIT). Responsible for coordinating the procurement lifecycle for end-user computing devices, peripherals, software, and other technology-related purchases supporting academic, research, instructional, and administrative operations. Serves as a central resource for technology purchasing activities, ensuring compliance with University purchasing policies and procedures. Works closely with departmental customers, vendors, Central Purchasing, Central Receiving, and technical support teams to facilitate efficient acquisition, payment reconciliation, receipt, and distribution of technology equipment. Supports the University's technology lifecycle management program through the maintenance of procurement, inventory, and asset management records and by assisting with the administration of enterprise IT asset management systems and processes.

Required Minimum Qualifications:High school diploma or GED.

Skills and Knowledge:Effective communication skills. Ability to work in a team environment. Ability to multi-task and complete assigned tasks on time with limited supervision.

Preferred Qualifications:Experience with UA procurement policies and procedures, budget environment, and working in Banner. Experience using Microsoft Excel.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’sKnow Your Rights: Workplace discrimination is illegalposter.

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