Purchasing Assistant

The Council of Industry; Town of Lloyd (NY); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Vacation & PTO

Job summary

Selux Corporation in the Hudson Valley is seeking a Purchasing Assistant to provide essential administrative support to the Purchasing Department in a fast-paced setting. You will track and confirm orders, update supplier and item master data, handle inbound freight, and coordinate with QC, engineering and other departments to ensure on-time delivery.

This is a full-time role with Mon-Thu 7:30am-5pm and Fri 7:30am-11:30am, offering medical, dental, vision, 401(k) and PTO.

Qualifications

• 2–4 years of administrative or purchasing experience in manufacturing or similar environment.
• Experience with MRP systems.
• Experience with inbound freight rules for domestic and international shipments.
• Strong computer skills with Microsoft Office (Word, Excel, etc.).
• Ability to work with minimal supervision and in a team.
• Detail-oriented with strong follow-up and closure.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support to the Purchasing group.
• Track and confirm Purchasing Orders.
• Modify POs: confirmations, due dates, pricing, quantities, etc.
• Follow up with suppliers on unconfirmed orders and status.
• Update Item Master with supplier quotes.
• Review Past Due PO Reports daily and contact vendors as needed.
• Coordinate with QC to address material issues and disposition.
• Manage new tool orders with vendors, including internal requisitions and QC workflow.
• Arrange inbound overseas freight with vendors and freight forwarders.
• Initiate freight claims.
• Place vendor orders based on internal requisitions.
• Collaborate with Production, Shipping, Customer Service and Accounting.
• Other duties as assigned.

Skills

MS Office

Word

Excel

Communication

Attention to detail

Independent worker

Team player

Tools

MRP system

Job description

Overview

The Purchasing Assistant is responsible for providing administrative support to the Purchasing Department in a fast paced work environment.

Full Time Monday-Thursday 7:30am-5pm and Friday 7:30am-11:30am.

Benefits: Medical, dental, vision, 401k, vacation & PTO.

Pay rate: $22.00 - $26.00 / Hour

Responsibilities

• Provide overall, general administrative support to the Purchasing group.
• Responsible for tracking and confirming of Purchasing Orders.
• Make changes to Purchase Orders, relative to: confirmations, due dates, pricing, quantities, etc.
• Follow-up with suppliers on a routine, as needed basis, on unconfirmed orders, order status updates, and tracking information.
• Update Item Master with supplier quotes.
• Review Past Due Purchase Order Reports on a daily basis. Follow-up with vendors as needed. Work with Receiving and Warehouse to identify and correct missed material receipts or other errors.
• Liaison with QC department to address material QC issues with vendors, and follow through with disposition of material. This can include organizing rework, replacements, or issuing credit.
• Manage new tool orders with vendors, to include but not limited to; placing new orders submitted through internal requisition, liaison between the vendor and engineering during the new tool process, identify incoming FAS and create internal request for QC using Work Flow Gen, respond back to vendor with approval or rejection and the steps that follow. Ensuring compliance with tariffs and duties on parts and tooling.
• Responsible for inbound overseas freight. Work with vendor and our freight forwarder to arrange for rate quotes, material pickups, mode of transit, and final delivery to Selux.
• Responsible for initiating freight claims.
• Responsible for placing vendor orders based on internal requisitions for parts and materials.
• Work closely with other departments, to include but not limited to; Production, Shipping, Customer Service, Accounting.
• Other responsibilities as required.

Qualifications

• 2 - 4 years of administrative or purchasing experience, preferably in a manufacturing environment or equivalent.
• Experience working with MRP
• Experience with inbound freight rules/regulations both domestic and international preferred
• Strong computer skills in Microsoft Office, Word, Excel
• Work under minimal supervision. Must be able to work independently as well as cohesively in a team-oriented environment
• Detail oriented and strong follow-up/closure.
• Strong verbal and written communication skills.

Company Website

https://www.selux.us/

Company Profile

EmploymentSelux Corporation has a successful track record of tremendous growth and sustainability as a world-wide manufacturer of architecturally designed luminaires, nestled right here in the Hudson Valley. We offer a great variety of interesting work, allowing our employees exposure to both the interior and exterior architectural lighting market, in addition to many European affiliates.

Selux Corporation recruits and retains talented employees who are interested in making a long-term commitment to an organization that continually invests in the latest manufacturing techniques and new technologies, as well as its employees.

BenefitsSelux Corporation’s benefit philosophy is simple—we want to help our employees to build great futures. We are doing that through comprehensive health plans, wellness programs, dental and vision coverage, short and long term disability programs, company paid life insurance, 401(k), training programs, and an emphasis on work-life balance. Selux is committed to offering affordable benefit plans to its employees by having low employee contributions, co-payments, and deductibles, while providing access to the best possible care available. Contact our Human Resource Department for more detailed information

Selux Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.