Purchasing Assistant

Shar Music; Ann Arbor (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the music industry is seeking a Purchasing Assistant to streamline procurement processes. This role involves sourcing suppliers, processing orders, and maintaining inventory. Ideal candidates will have strong organizational skills and a passion for music. Join a supportive team where you can grow and thrive in a fast-paced environment.

Benefits

401(k)

401(k) Matching

Medical

Vision

Life

Short & Long Term Disability

Generous PTO

Employee Discount Program

Pet Insurance

Qualifications

• Passion for music and experience with musical instruments preferred.
• Flexibility to work varied hours when needed to coordinate with international suppliers.

Responsibilities

• Assist in sourcing and evaluating suppliers through market research.
• Prepare and process purchase orders, ensuring accuracy in pricing.
• Monitor stock levels and coordinate with internal departments.

Skills

Organizational Skills

Multitasking

Attention to Detail

Education

HS diploma or equivalent

Associate degree in Logistics, Purchasing and Supply or Business Administration

Tools

Purchasing Software

Inventory Management Systems

Job description

As a Purchasing Assistant, you'll be the driving force behind efficient procurement processes that fuel our success. You’ll support purchasing operations, coordinate with vendors, assist in managing inventory needs, and ensure materials arrive on time and within budget. Your proactive mindset and organizational skills will help streamline supply chains, solve sourcing challenges, and support team goals. If you're ready to grow, contribute, and thrive in a fast-paced environment, this is the role where you make your mark.

Responsibilities:

1. Assist in sourcing and evaluating suppliers through market research, pricing analysis, and performance tracking to ensure quality, cost-effectiveness, and timely delivery.
2. Prepare and process purchase orders, ensuring accuracy in pricing, specifications, quantities, and delivery requirements.
3. Monitor stock levels, identify purchasing needs, and coordinate with internal departments and warehouse staff to maintain optimal inventory levels.
4. Track and follow up on orders to ensure timely delivery, resolve delays or discrepancies, and confirm changes with suppliers when necessary.
5. Maintain and update accurate records of purchases, contracts, pricing, and supplier information in procurement systems and internal databases.
6. Compare supplier invoices with purchase orders and bids to verify accuracy and resolve billing or payment issues with the accounting team.
7. Check incoming shipments to verify order accuracy and ensure that goods meet specifications and quality standards.
8. Liaise with warehouse and logistics personnel to ensure proper receipt and handling of products.
9. Support vendor relationship management through effective communication and issue resolution.
10. Ensure compliance with company policies and purchasing procedures while identifying opportunities to reduce costs and improve efficiency.
11. Provide general administrative support to the purchasing and operations teams, including preparing reports, maintaining files, and assisting with cross-functional tasks.
12. Flexibility to work varied hours when needed to coordinate with international suppliers.
13. All other duties as assigned.

Desired Qualifications:

• HS diploma or equivalent required
• Associate degree in Logistics, Purchasing and Supply or Business Administration preferred

Passion for music and some experience with musical instruments preferred.

• Strong organizational and multitasking abilities.
• Familiarity with purchasing software and inventory management systems.
• Attention to detail and accuracy.

Team player with a positive attitude, adaptability, and willingness to collaborate and learn from others.

Benefits for Full-time Team Members:

• 401(k)
• 401(k) Matching
• Medical
• Vision
• Life
• Short & Long Term Disability
• Generous PTO
• Employee Discount Program
• Pet Insurance

Learn More About Shar Music and Our Culture:

• Our Website: https://strings.sharmusic.com/
• Facebook: https://www.facebook.com/sharmusic
• Instagram: https://www.instagram.com/sharmusic_/
• TikTok: https://www.tiktok.com/@shar_music
• Twitter: https://twitter.com/SharMusic_
• YouTube: https://www.youtube.com/c/SharMusicTV

Shar Music is an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation.