PURCHASING AGENT

General Beverage and Beer Sales Companies; Madison (WI); On-site; USD 55,000 - 70,000; Full time

Job summary

General Beverage and Beer Sales Companies in Madison, WI seeks a purchasing coordinator to order products from suppliers based on projections, inventory and sales trends. You will negotiate shipments to our warehouses and coordinate with purchasers at other locations for efficiency.

The role requires attention to detail, strong communication, and data analysis to forecast purchase quantities and ensure timely, cost-effective deliveries.

Qualifications

• Attention to detail in ordering and billing.
• Strong communication with teams and suppliers.
• Analytical skills to forecast purchase quantities.
• Ability to apply basic algebra and geometry.

Responsibilities

• Develop knowledge of system inventory, orders, discounts, and deals.
• Analyze daily/monthly sales records, trends, economic conditions and anticipate consumer buying patterns and review system projections for purchase quantities.
• Execute purchases needed to fulfill market objectives in coordination with management.
• Monitor internal transfers of inventory and purchasing receipts.
• Verify inventory and bills received, approve invoices and freight bills for payment, make any needed adjustments in system.
• Work with other locations to maximize combined ordering and cover low inventory as needed.
• Assess market lead times, trends in trucking/delivery methods of incoming products and advise management on delays or changes in lead times.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries and other problems.
• Communicate with clarity and pace if disconnects and/or disruptions in the supply chain are experienced.
• Participate in cycle counts, physical inventories and analyze results.
• Perform other duties as assigned by supervisor.

Skills

Attention to detail

Communication

Data analysis

Self-motivated

Integrity & fairness

Team collaboration

Education

Associate degree

Tools

Microsoft Office

Job description

Description

Responsible for accurately ordering products from assigned suppliers based on projections, inventory analysis, sales trend analysis, solid record keeping, and regular communication with sales consultants and managers. They negotiate for shipment of product to our warehouses, and coordinate with purchasers at other locations for maximum efficiency.

Job Type: Full-time

Requirements

• Keen attention to detail, ensuring accuracy of orders, billing, receiving, and transfers and timely and cost-effective delivery of product.
• Strong communication skills to collaborate and coordinate with sales leadership, internal departments and locations, and outside suppliers and shipping companies.
• Nimble data analysis skills to forecast and evaluate appropriate purchase quantities while considering changes in market conditions.
• Self-motivated, results-driven and committed to best-in-class service.
• Acts with honesty and transparency and treats others with respect, dignity and fairness.
• Contributes to inclusive culture by building rapport, maintaining an openness to different perspectives, and fostering a welcoming environment for all.
• Minimum of associate degree or equivalent professional work experience.
• Must be 21 years or older.
• Able to apply concepts of basic algebra and geometry.
• Proficiency with Microsoft Office and information processing systems.
• Valid driver’s license preferred, government issued id required.
• Must pass a pre-employment drug screen.

Responsibilities

• Develop a strong knowledge of system inventory, customer orders, discounts, and deals.
• Analyze daily/monthly sales records, trends, economic conditions and anticipate consumer buying patterns and review system projections for purchase quantities.
• Execute purchases needed to fulfill market objectives in coordination with management.
• Monitor internal transfers of inventory and purchasing receipts.
• Verify inventory and bills received, approve invoices and freight bills for payment, make any needed adjustments in system.
• Work with other locations to maximize combined ordering and cover low inventory as needed.
• Assess market lead times, trends in trucking/delivery methods of incoming products and advise management on delays or changes in lead times.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries and other problems.
• Communicate with clarity and pace if disconnects and/or disruptions in the supply chain are experienced.
• Participate in cycle counts, physical inventories and analyze results.
• Perform other duties as assigned by supervisor.