PURCHASING AGENT

Genbev; Madison (WI); On-site; USD 55,000 - 80,000; Full time

Job summary

Genbev in Madison, WI is seeking a procurement and inventory coordinator to order products from suppliers, analyze sales trends, and coordinate with purchasers across locations for efficiency.

The role involves negotiating shipments, verifying orders and invoices, monitoring stock levels, and ensuring timely, cost-effective delivery while maintaining accurate records and strong communication with sales leadership and internal teams.

Qualifications

• Must have keen attention to detail for order accuracy and cost-effective delivery.
• Strong communication skills to coordinate with sales leadership, internal departments and suppliers.
• Data analysis experience to forecast purchase quantities amid market changes.
• Proficiency with Microsoft Office and information processing systems.

Responsibilities

• Analyze daily/monthly sales records, trends, economic conditions and anticipate consumer buying patterns and review system projections for purchase quantities.
• Execute purchases needed to fulfill market objectives in coordination with management.
• Monitor internal transfers of inventory and purchasing receipts.
• Verify inventory and bills received, approve invoices and freight bills for payment, make any needed adjustments in system.
• Work with other locations to maximize combined ordering and cover low inventory as needed.
• Assess market lead times, trends in trucking/delivery methods and advise management on delays or changes in lead times.
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries and other problems.
• Communicate with clarity and pace if disconnects and/or disruptions in the supply chain are experienced.
• Participate in cycle counts, physical inventories and analyze results.
• Perform other duties as assigned by supervisor.

Skills

Attention to detail

Communication

Data analysis

Math basics

MS Office

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Description

Responsible for accurately ordering products from assigned suppliers based on projections, inventory analysis, sales trend analysis, solid record keeping, and regular communication with sales consultants and managers. They negotiate for shipment of product to our warehouses, and coordinate with purchasers at other locations for maximum efficiency

Requirements

• Keen attention to detail, ensuring accuracy of orders, billing, receiving, and transfers and timely and cost-effective delivery of product
• Strong communication skills to collaborate and coordinate with sales leadership, internal departments and locations, and outside suppliers and shipping companies
• Nimble data analysis skills to forecast and evaluate appropriate purchase quantities while considering changes in market conditions
• Self-motivated, results-driven and committed to best-in-class service
• Acts with honesty and transparency and treats others with respect, dignity and fairness
• Contributes to inclusive culture by building rapport, maintaining an openness to different perspectives, and fostering a welcoming environment for all
• Minimum of associate degree or equivalent professional work experience
• Must be 21 years or older
• Able to apply concepts of basic algebra and geometry
• Proficiency with Microsoft Office and information processing systems
• Valid driver’s license preferred, government issued id required
• Must pass a pre-employment drug screen

Responsibilities

Develop a strong knowledge of system inventory, customer orders, discounts, and deals.??

• Analyze daily/monthly sales records, trends, economic conditions and anticipate consumer buying patterns and review system projections for purchase quantities.
• Execute purchases needed to fulfill market objectives in coordination with management.
• Monitor internal transfers of inventory and purchasing receipts.??
• Verify inventory and bills received, approve invoices and freight bills for payment, make any needed adjustments in system.
• Work with other locations to maximize combined ordering and cover low inventory as needed.??
• Assess market lead times, trends in the trucking/delivery methods of incoming products and advise management on delays or changes in lead times.??
• Contact suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries and other problems.??
• Communicate with clarity and pace if disconnects and/or disruptions in the supply chain are experienced.
• Participate in cycle counts, physical inventories and analyze results.??
• Perform other duties as assigned by supervisor.