Purchasing Administrator

Qualico Developments US Inc; McKinney (TX); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Qualico Developments US Inc in McKinney, TX is seeking a Purchasing Administrator to support the purchasing and design coordination for homebuilding projects. This role reports to the Purchasing Manager and works closely with New Home Sales Representatives, Construction Team Members, and Vendors to ensure smooth documentation and communication throughout the process.

You will manage selections and addendums, coordinate with Design Center and vendors, maintain design packages, analyze information

Qualifications

• High school diploma or equivalent required; degree in business administration preferred.
• Minimum 2 years of administrative experience in a related field.
• Valid driver’s license and access to reliable transportation.
• Criminal background check acceptable.

Responsibilities

• Oversee day-to-day review and approval of selections and addendums with sign-off in the system.
• Coordinate with Design Center and outside vendors on selections and buyer meetings.
• Update and maintain Interior and Exterior Design Packages; coordinate with vendors on samples and documentation.
• Verify accuracy of home selection information and report errors to Sales Management.

Skills

Strong communicator

Active listener

Problem solving

Leadership

Education

High School Diploma or equivalent

Degree in Business Administration (preferred)

Tools

BuildPro

VPO/PO management

Job description

At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefits packages, company matching 401K program and employee home purchase program.

Job Overview

Reporting to the Purchasing Manager, the Purchasing Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, Construction Team Members, and Vendors. The Purchasing Administrator ensures smooth flow of documentation and communications throughout the homebuilding process.

Your day-to-day responsibilities will include:

• Oversee the day-to-day review and approvalof selectionsand Addendums, including management sign-off in system.
• Coordinate with Design Center and other outside vendors on selections, buyer meetings, and prioritize homes by need.
• Update and maintain Interior and Exterior Design Packages. Coordinate with Vendors on samples and material level documentation.
• Analyze home selection information to verify accuracy. Report and communicate errors with Sales Management to facilitate corrections in a timely manner.
• Complete pricing requests from sales and the Design Center. Conduct material takeoffs to support pricing requests. Coordinate with vendors on pricing needed for price requests.
• Coordinate with various internal departments and external partners to ensure accuracy of information and timely communication.
• Collaborate with sales and construction teams to confirm accuracy, completeness and timeliness of documents throughout the project.
• Support New Home Sales Representatives on various sales system processes, requirements and document management aspects.
• Develop and provide guidance to staff while promoting a collaborative environment.
• Provide support for other projects or duties asassigned.
• Maintain and distribute reports and other related documents.
• Backup the construction scheduling system (BuildPro) support team as needed
• Backup starts process as needed
• Backup the purchasing team on VPO’s and PO’s as needed
• Backup the Contract and Closing Administrator as needed

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• A creative problem solver; you take evaluated risks to capitalize on opportunities and implement tough or unpopular decisions.
• A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.
• High School Diploma, or equivalent.
• Degree or Diploma in Business Administration is preferred. Minimum 2 years of administrative-relatedexperience.
• Valid driver’s license and access to a reliable vehicle.
• Satisfactory verification of criminal record check.

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable, and achievable goals.
• Cooperating with team members in an open, positive, and respectful manner.
• Staying current with technical job skills.
• Consistently meeting customer expectations.
• Taking responsibility for the outcomes of decisions and actions.

Working Conditions

Work in standard office environment during regular business hours. Travel to offsite meetings or communities required on an infrequent basis. Overtime may occasionally be required. A hybrid office/remote work schedule during regular business hours may be available.

About Us

Qualico is a fully integrated real estate development company with offices in Western Canada, Austin and Dallas-Fort Worth, Texas.