Purchasing Administrator

Qualico; McKinney (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Pacesetter Homes is seeking a Purchasing Administrator to ensure seamless documentation and communication throughout the homebuilding process. The role collaborates with New Home Sales Representatives, Construction Team Members, and Vendors to keep selections and addendums accurate and timely.

You will manage design packages, price requests, and cross-department communications while supporting sales and project timelines.

Qualifications

• Strong communication and interpersonal skills required.
• Active listening and collaborative problem-solving abilities.
• Demonstrated leadership and mentoring capabilities.
• Basic requirement of High School Diploma or equivalent; business admin degree preferred.

Responsibilities

• Oversee day-to-day review and approval of selections and addendums with sign-off in system.
• Coordinate with Design Center and outside vendors on selections and buyer meetings.
• Update and maintain interior and exterior design packages; liaise with vendors on samples and documentation.
• Analyze home selection information for accuracy and coordinate corrections with Sales Management.
• Complete pricing requests, conduct material takeoffs, and coordinate pricing with vendors.

Skills

Strong communicator

Active listener

Creative problem solver

Leader

Education

High School Diploma or equivalent

Business Administration degree or diploma

Job description

At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefits packages, company matching 401K program and employee home purchase program.

Job Overview

Reporting to the Purchasing Manager, the Purchasing Administrator contributes to the success of the business unit by working closely with New Home Sales Representatives, Construction Team Members, and Vendors. The Purchasing Administrator ensures smooth flow of documentation and communications throughout the homebuilding process.

Your day-to-day responsibilities will include:

• Oversee the day-to-day review and approvalof selectionsand Addendums, including management sign-off in system.
• Coordinate with Design Center and other outside vendors on selections, buyer meetings, and prioritize homes by need.
• Update and maintain Interior and Exterior Design Packages. Coordinate with Vendors on samples and material level documentation.
• Analyze home selection information to verify accuracy. Report and communicate errors with Sales Management to facilitate corrections in a timely manner.
• Complete pricing requests from sales and the Design Center. Conduct material takeoffs to support pricing requests. Coordinate with vendors on pricing needed for price requests.
• Coordinate with various internal departments and external partners to ensure accuracy of information and timely communication.
• Collaborate with sales and construction teams to confirm accuracy, completeness and timeliness of documents throughout the project.
• Support New Home Sales Representatives on various sales system processes, requirements and document management aspects.
• Develop and provide guidance to staff while promoting a collaborative environment.
• Provide support for other projects or duties asassigned.
• Maintain and distribute reports and other related documents.
• Backup the construction scheduling system (BuildPro) support team as needed
• Backup starts process as needed
• Backup the purchasing team on VPO’s and PO’s as needed
• Backup the Contract and Closing Administrator as needed

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• A creative problem solver; you take evaluated risks to capitalize on opportunities and implement tough or unpopular decisions.
• A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.
• High School Diploma, or equivalent.
• Degree or Diploma in Business Administration is preferred. Minimum 2 years of administrative-relatedexperience.
• Valid driver’s license and access to a reliable vehicle.
• Satisfactory verification of criminal record check.

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable, and achievable goals.
• Cooperating with team members in an open, positive, and respectful manner.
• Staying current with technical job skills.
• Consistently meeting customer expectations.
• Taking responsibility for the outcomes of decisions and actions.

Working Conditions

Work in standard office environment during regular business hours. Travel to offsite meetings or communities required on an infrequent basis. Overtime may occasionally be required. A hybrid office/remote work schedule during regular business hours may be available.

About Us

Qualico is a fully integrated real estate development company with offices in Western Canada, Austin and Dallas-Fort Worth, Texas.