Purchasing Administrator

Brilliant Infotech Inc.; Indianapolis (IN); On-site; USD 38,000 - 60,000; Full time

Job summary

Brilliant Infotech Inc. seeks a Purchasing Administrator in Indianapolis, IN 46204 for an onsite, 6-month contract. The role oversees administrative procurement, vendor bid evaluations, and contract administration to ensure compliance with policies and statutes. The incumbent will interact with staff and vendors to resolve issues and maintain records.

The position requires meticulous documentation and knowledge of procurement processes, with the option to adapt duties as needed.

Qualifications

• No explicit candidate qualifications listed in the advertisement.

Responsibilities

• Provide administrative oversight of procurement and contract services.
• Purchase on behalf of the agency within a delegated authority and in compliance with laws and procedures.
• Maintain a file system for services or items contracted by the Agency.
• Perform vendor bid/quote evaluations to select the most responsible vendor.
• Analyze vendor performance and apply state-described vendor preferences to purchases.
• Negotiate, execute, and administer contracts, and amendments.
• Communicate with staff and vendors to resolve issues and ensure timely purchases.
• Document all procurement processes for auditing purposes.

Job description

Job Title: Purchasing Administrator

Location: Indianapolis, IN 46204 - Onsite

Duration: 06 Months

Note: Need Local and W2 Candidates Only

The Essential Functions Of This Role Are As Follows

• Provide administrative oversight of both automation-related and traditional contract services.
• Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.
• Maintain a substantial file system covering all services or items contracted for by the Agency.
• Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.
• Analyze vendor performance issues regarding contract administration Apply State-described vendor percentage preferences to purchases.
• Negotiate, execute, and administer contracts, QPA Agreements and amendments
• Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.
• Document fully and accurately all purchase processes for auditing purposes. Ensure that all procurement-related documents are completed fully and accurately.
• Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities.
• Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.
• Establish and maintain assessment criteria according to current procurement rules and statutes.
• The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.