Purchasing Administrator

Padmore Global Connections LLC; Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Job summary

Padmore Global Connections LLC seeks a Purchasing Administrator for the Indiana Office of Technology project, onsite in Indianapolis. You will manage procurement processes, vendor coordination, and contract administration, ensuring compliance with state rules and DPAP training requirements.

The role emphasizes detailed file management, bid evaluations, and collaboration with agency staff and vendors to support timely purchases and audit-ready documentation.

Qualifications

• Bachelor’s degree or 5–8 years of full-time professional experience in purchasing/procurement.
• Broad knowledge of state and federal procurement laws, rules, and forms.
• Excellent communication and negotiation skills.
• Experience with contract administration and bill/audit processes.

Responsibilities

• Provide administrative oversight of automation-related and traditional contract services.
• Purchase on agency within delegation authority and in compliance with laws and procedures.
• Maintain extensive file system for contracted services and items.
• Perform vendor bid/quote evaluations to determine best value.
• Negotiate, execute, and administer contracts, and amendments.
• Communicate with staff and vendors to resolve issues and ensure timely purchases.
• Document all procurement processes for auditing purposes.

Skills

Communication skills

Contract management

Procurement

PeopleSoft

Interpersonal skills

Education

Bachelor of Science in Accounting/Finance/Purchasing/Business Management

5–8 years professional experience

Tools

PeopleSoft eProcurement

Job description

Title/Role: IN-IOT-Purchasing Administrator (814681) Start Date: 11/30/2026 Work Arrangement: Onsite Worksite Address: 100 N Senate Ave # N551, Indianapolis, IN 46204 Agency Interview Type: In person only Engagement Type: Contract

Short Description: The Indiana Office of Technology provides cost-effective, secure,consistent, reliable enterprise-technology services to our partner agencies so that they can better serve our mutual customer,the Hoosier taxpayer.

Complete Description:

Role Overview:

The Purchasing Administrator is a subject-matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. You will handle sensitive issues when dealing with agency personnel and vendors, supporting the decisions of upper management. You will coordinate and execute State procurement functions in accordance with Indiana Code.

To be a certified buyer for the State, you must take the Indiana Delegation of Purchasing Authority Program (DPAP) classes and pass the DPAP test within four weeks of the date of hire. The training is conducted by the Indiana Department of Administration.

A Day in the Life:

The essential functions of this role are as follows:

• Provide administrative oversight of both automation-related and traditional contract services.
• Purchase on behalf of the agency within a pre-determined delegation authority and consistent with agency purchasing and procurement laws, rules, regulations, and procedures.
• Maintain a substantial file system covering all services or items contracted for by the Agency.
• Perform vendor bid/quote evaluations to determine most responsible and responsive vendor for purchase process.
• Analyze vendor performance issues regarding contract administration Apply State-described vendor percentage preferences to purchases.
• Negotiate, execute, and administer contracts, QPA Agreements and amendments.
• Communicate with staff and outside vendors as necessary to solve problems, address complaints, and facilitate the timely processing of purchases.
• Document fully and accurately all purchase processes for auditing purposes. Ensure that all procurement-related documents are completed fully and accurately.
• Act as a resource to provide guidance and assistance for agency procurement agents concerning procedures, policies, and regulations governing all purchasing and contract activities.
• Troubleshoot agency functional issues in PeopleSoft eProcurement, Purchasing, Sourcing, and Supplier Contract Management.
• Establish and maintain assessment criteria according to current procurement rules and statutes.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
• Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience.
• Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms. Extensive knowledge specific to overseeing and managing contracts.
• Effective communication skills.
• Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software.
• Expertise with general project management including financial management, and conflict management. Ability to negotiate contracts and bids.
• Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment.
• Ability to maintain confidentiality.
• Eligible to be bonded and able to accurately handle financial documents.

You must satisfy the following requirements to continue employment:

• Required to take initial Indiana Department of Administration Purchasing and Procurement training and to attend any further required training