PurchasingReceivingAdmin

GH INDUCTION ATMOSPHERES LLC; City of Rochester (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Compensation

Great Work Environment

Company Paid Friday Lunches!

Job summary

GH Induction Atmospheres LLC in Rochester, NY is seeking an Inside Sales Admin/Purchasing Assistant to join our team. This full‑time, non‑remote role runs Monday through Friday, 9am–5pm, and involves supporting Spare Part Sales and Purchasing.

The ideal candidate has solid computer skills, strong written and verbal communication, and the ability to multitask and adapt to shifting priorities. Familiarity with SAP is a plus, and willingness to learn our inventory controls and processes.

Qualifications

• Strong computer skills and ability to learn SAP.
• Excellent written and verbal communication skills.
• Ability to multitask and shift priorities.
• Understanding of supply chain concepts is preferred.
• Resume with three professional references requested.

Responsibilities

• Receive incoming inventory and issue to project locations.
• Coordinate with Purchasing and Vendor representatives on purchase orders to prevent delays.
• Order stocked materials before they reach critical levels.
• Procure parts for fabrication shop, obtain quotes, and prepare purchase orders.
• Ship parts; manage international and LTL shipments.

Skills

Strong computer skills

Strong written and verbalcommunication

multitask and shift priorities

Organizational skills

Tools

Microsoft Office

Job description

Job Description

Benefits/Perks

• Competitive Compensation
• Great Work Environment
• Company Paid Friday Lunches!

Job Summary

The position that we have open is for an Inside Sales Admin/ Purchasing Assistant to join our team! We are seeking a mature person who has a desire to get back into the work force or to further their career. The assistant will work M-F, 9am-5pm and is not a remote position. The ideal candidate has strong computer skills, organizational and communication skills, the ability to multitask and shift priorities as needed. You will be working with our Spare Part Sales and Purchasing departments. An understanding of supply chain procedures is preferred but not required. SAP is our inventory Control program. Experience is a plus however we believe that your computer skills and desire to work can be taught in a short time period.

Purchasing Responsibilities

• Receive incoming inventory and issue them to the assigned project locations.
• Coordinate your efforts with the Purchasing department and Vendor representatives by following up on purchase orders to prevent delays in the delivery of goods.
• Assist production staff by ordering an appropriate number of stocked materials before it is at critical levels
• As requested, order parts for our fabrication shop which will require obtaining quotes and preparing purchase orders
• Shipping - Internation and LTL: Requests quotes from shipping companies to set up International pickups, of parts or machines into and out of our factory

Spare Part Sales

• Respond to Customer RFQ's in a timely manner by obtaining the necessary quotes for materials.
• Send quote back to the customer with the projected lead time
• After receiving a customer's PO, enter the project into SAP, Send PO to vendor to purchase the necessary materials
• Ship completed parts list to the customer.

Admin

• Accounting and Reports
  Open Goods Receipt Report
  Quarterly Ohio Sales Report
  Weekly Spain Report

• Tradeshows
  Confirm with team what shows are to be done each year then set up space request and pay invoices
  Confirm with the team what is going to Tradeshow (Literature) and Order services needed for Tradeshows (Hotels if needed, Lead Generator, furniture, electric, employee badges)
  Ship items to Tradeshow and set up return shipping

• Special Projects: Annual Golf Tournament, Organize Baseball Game, Catering for Annual Christmas party

Qualifications

• Strong computer skills, including familiarity with Microsoft Office suite
• Strong written and verbal communication skills
• As long as you have strong computer skills, we can train you in our SAP, Inventory Control program.
• Understanding of the supply chain, and common issues surrounding it is desired
• The ability to multitask and shift priorities, as needed
• Wage is Commensurate with experience.
• A Resume is required to apply. Please include three (3) professional references and explain your job duties for each.