Purchasing Administrative Assistant - Data Entry & Audit

Superior Electrical, Mechanical & Plumbing, Inc.; Rancho Cucamonga (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Employee 401(k) retirement plan

Supplemental insurance options

Paid sick leave and vacation

Job summary

Superior Electrical, Mechanical & Plumbing, Inc. in California is seeking a detail-oriented Administrative Assistant to support the Purchasing Department.

This role focuses on data entry, maintaining purchasing records, and providing administrative support to ensure efficient everyday operations. The ideal candidate will have prior administrative or data entry experience in construction, knowledge of commercial plumbing materials, and proficiency with Microsoft Office (Outlook, Word, Excel).

Qualifications

• Experience in administrative, purchasing, or data entry roles within construction is preferred.
• Knowledge of commercial plumbing materials, supplies, and terminology is highly preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel) is required.
• Typing speed of at least 40 WPM.
• Strong proofreading and auditing abilities with attention to detail.

Responsibilities

• Accurately enter and maintain purchasing data in company databases and audit systems
• Audit reports, verify purchase orders, and track deliveries for accuracy and timely fulfillment
• Provide administrative and clerical support to the wholesale purchasing team
• Maintain accurate records of orders, pricing, and inventory updates
• Communicate with suppliers, service technicians, and internal departments to resolve discrepancies and inquiries
• Monitor outstanding orders and follow up on pending items to ensure timely completion
• Assist with departmental projects and other duties as assigned by the supervisor

Skills

Data entry

Attention to detail

Communication

MS Office proficiency

Administrative experience

Tools

Outlook

Word

Excel

Job description

Superior Electrical, Mechanical & Plumbing, Inc. in California is seeking a detail-oriented Administrative Assistant to support the Purchasing Department.

This role focuses on data entry, maintaining purchasing records, and providing administrative support to ensure efficient everyday operations. The ideal candidate will have prior administrative or data entry experience in construction, knowledge of commercial plumbing materials, and proficiency with Microsoft Office (Outlook, Word, Excel).