Administrative Assistant - Purchasing & Inventory Support

Superior EMP; Tracy, Northern (CA, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Employee-only 401(k)

Supplemental insurance options

Paid sick leave and vacation

Professional development

Job summary

Superior Electrical, Mechanical & Plumbing, Inc. is seeking a detail-oriented Administrative Assistant to support our Tracy, CA office. The role focuses on data entry, maintaining purchasing and inventory records, and coordinating administrative tasks to keep day-to-day operations running smoothly.

The ideal candidate will be organized, dependable, and capable of managing multiple priorities in a fast-paced environment, with proficiency in MS Office and strong attention to detail.

Qualifications

• Experience in administrative, purchasing, or data entry within construction preferred.
• Knowledge of commercial plumbing materials, supplies, and terminology highly preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and general office software.
• Typing speed of at least 40 WPM.
• Strong proofreading and auditing with attention to detail.

Responsibilities

• Maintain accurate inventory records and conduct routine inventory audits.
• Process new hire paperwork in coordination with the corporate office.
• Coordinate with Purchasing and Accounts Payable regarding invoices, purchase orders, and inventory-related transactions.
• Prepare and provide operational updates and departmental reports to management.
• Coordinate with Fleet Management to schedule service appointments for technician vehicles.
• Handle confidential and sensitive information with professionalism and discretion.
• Provide administrative and clerical support to the Wholesale Purchasing team.
• Maintain accurate and detailed records of orders and inventory updates.
• Communicate effectively with suppliers, service technicians, and internal departments to resolve discrepancies and address purchasing-related inquiries.
• Assist with departmental projects and perform other duties as assigned by the supervisor.

Skills

MS Office Proficiency

Data Entry

Attention to Detail

Communication Skills

Proofreading

Education

High School Diploma

Tools

Outlook

Excel

Job description

Superior Electrical, Mechanical & Plumbing, Inc. is seeking a detail-oriented Administrative Assistant to support our Tracy, CA office. The role focuses on data entry, maintaining purchasing and inventory records, and coordinating administrative tasks to keep day-to-day operations running smoothly.

The ideal candidate will be organized, dependable, and capable of managing multiple priorities in a fast-paced environment, with proficiency in MS Office and strong attention to detail.