Administrative Assistant

Superior Electrical, Mechanical & Plumbing, Inc.; Tracy (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Employee-only 401(k) retirement

Supplemental insurance options

Paid sick leave and vacation

Job summary

Superior Electrical, Mechanical & Plumbing, Inc. is seeking an Administrative Assistant to support the Tracy, CA office. The role focuses on data entry, maintaining purchasing and inventory records, and coordinating administrative tasks to keep day-to-day operations efficient.

The ideal candidate will be organized, dependable, and detail-oriented, capable of managing multiple priorities in a fast-paced construction environment. Monday–Friday, 8:00 a.m.

Qualifications

• Experience in administrative, purchasing, or data entry roles preferred.
• Knowledge of commercial plumbing materials and terminology is a plus.
• Proficiency in MS Office (Outlook, Word, Excel) and fast, accurate typing required.
• Strong attention to detail and ability to audit records.

Responsibilities

• Maintain accurate inventory records and conduct routine audits.
• Process new hire paperwork with the corporate office.
• Coordinate with Purchasing and AP on invoices, POs, and inventory transactions.
• Prepare operational updates and reports for management.
• Coordinate with Fleet Management for technician vehicle service appointments.
• Handle confidential information with discretion.
• Provide administrative support to the Purchasing team.
• Maintain records of orders and inventory updates.
• Communicate with suppliers and internal teams to resolve discrepancies.

Skills

Data entry

Inventory management

Purchasing coordination

Microsoft Office

Typing 40 WPM

Proofreading & auditing

Tools

Outlook

Excel

Word

Job description

Description

Superior Electrical, Mechanical & Plumbing, Inc. (SEMP) is a statewide leader in commercial skilled trade services, delivering high-quality electrical, mechanical, and plumbing solutions throughout California. We are seeking a detail-oriented Administrative Assistant to support our office in Tracy, CA. This role is responsible for data entry, maintaining accurate purchasing and inventory records, coordinating administrative tasks, and supporting efficient day-to-day departmental operations.

The ideal candidate is organized, dependable, and highly attentive to detail, with the ability to manage multiple priorities in a fast-paced environment.

Schedule

• Monday - Friday 8 a.m. to 4:30 p.m.

Responsibilities

• Maintain accurate inventory records and conduct routine inventory audits
• Process new hire paperwork in coordination with the corporate office
• Coordinate with the Purchasing and Accounts Payable departments regarding vendor invoices, purchase orders, and inventory-related transactions
• Prepare and provide operational updates and departmental reports to management
• Coordinate with Fleet Management to schedule service appointments for technician vehicles
• Handle confidential and sensitive information with professionalism and discretion
• Provide administrative and clerical support to the Wholesale Purchasing team
• Maintain accurate and detailed records of orders, and inventory updates
• Communicate effectively with suppliers, service technicians, and internal departments to resolve discrepancies and address purchasing-related inquiries
• Assist with departmental projects and perform other duties as assigned by the supervisor

Requirements

• Previous administrative, purchasing, or data entry experience within the construction industry is preferred
• Knowledge of commercial plumbing materials, supplies, and terminology highly preferred
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Ability to type a minimum of 40 WPM alphanumerically
• Proficient in proofreading and auditing with strong attention to detail

About the Company

Superior Electrical, Mechanical & Plumbing, Inc. is a commercial service and construction company with over 20 years of experience delivering high-quality electrical and plumbing solutions across California and other states. Our team is committed to reliability, safety, and strong customer partnerships while supporting projects that keep businesses and facilities running efficiently.

Benefits

Superior EMP offers competitive compensation and a benefits package that includes:

• Medical insurance
• Employee-only 401(k) retirement contributions
• Supplemental insurance options
• Paid sick leave and vacation time
• Opportunities for professional development and career growth

Superior Electrical, Mechanical, and Plumbing, Inc. does not accept unsolicited resumes or outreach from third-party recruiters or agencies. Unsolicited emails, calls, or submissions will not be considered.