Purchasing & Admin Specialist (Contract to Hire)

Aston Carter; Kentucky; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability benefits

Employee health

Job summary

Aston Carter is seeking a detail-oriented Purchasing Assistant to support purchasing and accounting operations from our Cleveland, OH office. You will process orders, manage invoices, and help with basic bookkeeping while coordinating with internal teams.

The role requires strong computer skills, the ability to multitask, and excellent communication with vendors and staff. It is a contract-to-hire role with a pay range of $20.00–$25.00 per hour.

Qualifications

• Experience in purchasing, administration, or accounting.
• Experience with purchase orders, invoices, and vendor communication.
• Basic accounting knowledge including accounts payable, accounts receivable, bookkeeping, and general ledger concepts.
• Strong Microsoft and general computer skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and switch between responsibilities effectively.
• Strong verbal and written communication skills.
• Comfort with data entry and maintaining accurate records.
• Willingness to ask questions and seek clarification to ensure accuracy.

Responsibilities

• Process and track purchase orders, ensuring accuracy and completeness of all related documentation.
• Handle invoices by verifying information, matching them to purchase orders, and coordinating approvals as needed.
• Support accounts payable and accounts receivable activities, including data entry, reconciliation, and basic bookkeeping tasks.
• Communicate professionally with vendors to clarify orders, resolve discrepancies, and maintain positive working relationships.
• Collaborate closely with purchasing and accounting teams to ensure timely and accurate flow of information.
• Maintain accurate inventory-related records and assist with tracking and updating purchasing and inventory data.
• Perform general administrative duties, including filing, organizing documents, and maintaining electronic records.
• Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately.
• Use computer systems and software tools, including Microsoft applications and other internal systems, to enter and manage data.
• Ask questions and seek clarification when needed to ensure accuracy and compliance with internal processes.
• Manage multiple tasks and priorities, switching between purchasing, accounting, and administrative duties as required.
• Participate in discussions with internal sales and purchasing staff, contributing to clear and productive communication.

Skills

Purchasing

Administration

Accounting

Vendor communication

Data entry

MS Office

Attention to detail

Multitasking

Tools

Macola

Job description

Aston Carter is seeking a detail-oriented Purchasing Assistant to support purchasing and accounting operations from our Cleveland, OH office. You will process orders, manage invoices, and help with basic bookkeeping while coordinating with internal teams.

The role requires strong computer skills, the ability to multitask, and excellent communication with vendors and staff. It is a contract-to-hire role with a pay range of $20.00–$25.00 per hour.