Purchasing Assistant

Aston Carter; Tampa (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

Aston Carter in Tampa, FL seeks an Immediate Purchasing Assistant to create and maintain Purchase Orders for home building, update pricing, and manage vendor changes. This is an onsite contract-to-hire role in a corporate setting near Westshore, requiring accurate typing and 10-key data entry and strong communication with the purchasing team.

The position covers running monthly reports, conducting research projects, troubleshooting system errors, and collaborating across divisions.

Qualifications

• Proficiency in administrative tasks and data entry.
• Basic level experience with Excel and Adobe.
• Knowledge of purchase order creation and maintenance.
• Vendor management skills.
• Strong typing and 10-key skills.
• Ability to work under deadlines.
• Teamwork and communication skills.

Responsibilities

• Create and maintain Purchase Orders for home building.
• Update pricing, vendor changes, and add/delete items on purchase orders.
• Run monthly reports.
• Conduct special research projects.
• Troubleshoot system errors or warnings.
• Accurate typing and 10-key data entry for PO data.
• Communicate with Purchasing Assistant team and Divisional Purchasing Departments via internal systems, email, and phone.

Skills

Administrative tasks

Data entry

Excel basics

Vendor management

Typing 10-key

Communication

Deadline driven

Tools

Adobe

Job description

Job Title: Immediate Purchasing Assistant

Job Description

The Purchasing Assistant will be responsible for the creation and maintenance of Purchase Orders for home building. This includes updating pricing, vendor changes, and adding or deleting items on purchase orders. The role involves running monthly reports, conducting special research projects, and troubleshooting system errors and warnings. Accurate typing and 10-key data entry of purchase order-related information is required. Effective communication with the Purchasing Assistant team and the Divisional Purchasing Departments via internal communication systems, email, and phone is essential.

Responsibilities

• Create and maintain Purchase Orders for home building.
• Update pricing, vendor changes, and add/delete items on purchase orders.
• Run monthly reports.
• Conduct special research projects.
• Troubleshoot and solve problems when system errors or warnings occur.
• Perform accurate typing and 10-key data entry related to purchase orders.
• Communicate effectively with the Purchasing Assistant team and Divisional Purchasing Departments via internal communication systems, email, and phone.

Essential Skills

• Proficiency in administrative tasks and data entry.
• Experience with Excel and Adobe at a basic level.
• Knowledge of purchase order creation and maintenance.
• Vendor management skills.
• Strong typing and 10-key skills.
• Critical thinking and problem-solving abilities.
• Ability to work under deadlines.
• Teamwork and communication skills.

Additional Skills & Qualifications

• Experience with documentation review and audit.
• Ability to maneuver within Excel beyond basic copy and paste functions.
• Numbers-oriented mindset.

Work Environment

This role requires working in the office five days per week. The office is a cubicle-style setting located in a corporate building near the International Mall in the Westshore area. The building features a gym, a café, and numerous nearby restaurants. It also offers a shuttle service to the airport and local restaurants. The team consists of 25 purchasing assistants supporting 11 different geographical divisions, including DE, PA, FL, NC, SC, NJ, and NY. The department has a good culture and offers potential for career advancement into roles such as Purchasing Assistant Lead, Manager, or positions in other departments like Contract Administration, Insurance Coordination, Accounts Payable, HR, Sales, Permitting, and Customer Service.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Mar 20, 2025.

Equal Opportunity Employer

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Contact Information Collection

We collect your phone number and email so that an Aston Carter representative can reach out to you regarding potential job opportunities. Please ensure that the phone number and email you provide are accurate, as an incorrect phone number or email may affect our ability to contact you.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.