Purchasing Admin: Inventory & AP Support | Instapay

Levy Restaurants; Nashville (TN); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Instapay (early access to wages)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Sector is seeking a Purchasing Administrator in Nashville, TN to provide administrative and operational support for the Purchasing Department and warehouse teams. The role coordinates procurement processes, maintains records, supports inventory activities, and ensures timely communication with internal departments and vendors.

Responsibilities include processing purchase orders and invoices, reconciling receiving docs, assisting with month-end inventory, monitoring shortages, and supporting

Qualifications

• Minimum of two years of administrative, coordinator, or supervisory experience in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn company systems and maintain confidentiality.

Responsibilities

• Process and receive purchase orders to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile with POs.
• Support monthly inventory counts and reconciliation activities.
• Maintain organized purchasing records and documentation for audit readiness.
• Assist with event support and day-to-day department communications.
• Support accounts payable and vendor statement reconciliations.

Skills

Organizational skills

Communication

Microsoft Office

Confidentiality

Records management

Tools

BirchStreet

Job description

Levy Sector is seeking a Purchasing Administrator in Nashville, TN to provide administrative and operational support for the Purchasing Department and warehouse teams. The role coordinates procurement processes, maintains records, supports inventory activities, and ensures timely communication with internal departments and vendors.

Responsibilities include processing purchase orders and invoices, reconciling receiving docs, assisting with month-end inventory, monitoring shortages, and supporting