Publishing Operations Coordinator — Remote/Hybrid

Keeperton; Northern, New York (KY, NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

20 vacation days

10 sick/carer days

14 paid holidays

401(k) plan

Four-day work week (where possible)

Job summary

Keeperton is a rapidly growing independent publisher seeking a Publishing Operations Assistant to support the Head of Operations and coordinate publishing schedules, title management, and internal workflows.

You will work with editorial, production, marketing, publicity, sales, and leadership teams to ensure deadlines are met and information flows smoothly across the organization. This role offers hybrid/In-office options and exposure to every publishing stage.

Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Office, Google Workspace, Adobe suite and general business software.
• A proactive, solutions-oriented mindset.

Responsibilities

• Assist with tracking publishing schedules, milestones, and deadlines.
• Maintain accurate title records, metadata, production timelines, and internal databases.
• Support onboarding and setup of new titles across company systems.
• Coordinate communication and workflow between departments throughout the publishing process.
• Monitor project progress and assist with deadline management.
• Provide administrative support across publishing and operations functions.
• Prepare reports, spreadsheets, presentations, and meeting materials.
• Support invoice tracking, purchase orders, and operational documentation.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Team collaboration

Problem solving

Tools

Airtable

Canva

PM software

Publishing systems

Job description

Keeperton is a rapidly growing independent publisher seeking a Publishing Operations Assistant to support the Head of Operations and coordinate publishing schedules, title management, and internal workflows.

You will work with editorial, production, marketing, publicity, sales, and leadership teams to ensure deadlines are met and information flows smoothly across the organization. This role offers hybrid/In-office options and exposure to every publishing stage.