Publication Operations Specialist | Hybrid VA

Red Carrot; McLean (VA); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Tuition reimbursement

Healthcare

401(k) plan

Profit sharing

Paid Time Off

Job summary

Red Carrot is seeking a Publication Coordinator to manage the logistical and administrative lifecycle of document production, from intake through final publication, for the customer's research communications program. The role is hybrid with work location in McLean, VA.

You will coordinate scheduling, track document versions through the full approval chain across editors, designers, and reviewers, and ensure all sign-offs are obtained prior to publication.

Qualifications

• Bachelor's degree in Communications, Business, or Liberal Arts.
• 3–10 years of experience in document management or publishing workflows.
• Strong organizational skills and ability to meet deadlines across multiple projects.
• Ability to obtain a USDOT PIV credential.

Responsibilities

• Manage scheduling and publication-cycle timelines for a high volume of documents.
• Track document versions through the full approval chain across editors, designers, and reviewers.
• Ensure all required sign-offs are obtained prior to publication.
• Coordinate intake and assignment of new publication requests through the project tracking system.
• Support monthly and ad hoc reporting on publication status and production milestones.
• Maintain organized records of production files, approvals, and correspondence.

Skills

Strong organizational skills

Deadline management

PIV credential eligibility

Education

Bachelor's degree in Communications, Business, or Liberal Arts

Job description

Red Carrot is seeking a Publication Coordinator to manage the logistical and administrative lifecycle of document production, from intake through final publication, for the customer's research communications program. The role is hybrid with work location in McLean, VA.

You will coordinate scheduling, track document versions through the full approval chain across editors, designers, and reviewers, and ensure all sign-offs are obtained prior to publication.