Publishing Assistant

springernature; New York (NY); Hybrid; USD 45,000 - 64,000; Full time

Job summary

Springer Nature is seeking a Publishing Assistant for the Medicine & Life Sciences Springer Journals Group in New York or Philadelphia. The role provides administrative and project-management support for journals in Neuroscience, Psychiatry, and Pharmacology, assisting Editors-in-Chief and editorial teams.

The position offers hybrid work, exposure to publishing processes, and opportunities to develop professional skills within a global program.

Qualifications

• Bachelor's degree or equivalent, preferably in a relevant discipline.

Responsibilities

• Serve as a key point of contact for Editors-in-Chief, Editorial Board members, and society partners, demonstrating a customer-focused approach and effective communication.
• Support the achievement of annual journal targets by maintaining a high level of accountability and attention to detail.
• Manage general inquiries from internal and external stakeholders, ensuring timely and accurate responses.
• Prepare materials for team reports, conferences, and Editorial Board meetings, including PowerPoint presentations.
• Monitor reporting schedules and ensure timely completion of journal reports and projects.
• Compile, analyze, and report key publishing metrics such as article output, citations, and usage.
• Support editorial and publishing projects, including editor recruitment, ethics investigations, and invoice management.
• Apply knowledge of publishing workflows to support editorial processes and ensure data accuracy.
• Collaborate across departments to coordinate deadlines and journal operations.
• Contribute to social media and marketing initiatives by preparing content and announcing journal achievements.
• Maintain journal data in publishing systems like JFlow and CoreMedia Studio.

Education

Bachelor's degree or equivalent, preferably in a relevant discipline

Job description

Job title: Publishing Assistant - Springer Journals

Locations: New York or Philadelphia - hybrid working model

Closing date: November 6, 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature.

Our hiring approach

At Springer Nature, we recognise that great talent develops through many different paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long term growth in mind.

About the Role

We are seeking a motivated and enthusiastic individual to join our Medicine & Life Sciences Springer Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project‑management support for a portfolio of journals in Neuroscience, Psychiatry, and Pharmacology, and offers general assistance to the team of Publishers based in US and the global program.

The Publishing Assistant will help deliver best‑in‑class service to Editors‑in‑Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry.

This is a hybrid working position offered in our New York or Philadelphia office. The location(s) strategy supports team structure and aligns business needs.

Role Responsibilities:

• Serve as a key point of contact and trusted resource for Editors-in-Chief, Editorial Board members, and society partners, demonstrating a customer-focused approach and effective communication.
• Support the achievement of annual journal targets for submissions, publications, transfers, and turnaround times by maintaining a high level of accountability, operational efficiency, and attention to detail.
• Manage general inquiries from internal Springer Nature stakeholders and external partners, including editors and authors, utilizing strong communication skills and professionalism to ensure timely and accurate responses.
• Prepare materials for team reports, conferences, and Editorial Board meetings, including PowerPoint presentations, and provide administrative support for departmental meetings through strong writing, organizational, and communication skills.
• Request annual journal reports, monitor reporting schedules, and ensure timely completion through excellent project management and accountability.
• Compile, analyze, and report key performance indicators, including article output, citations, usage, media coverage, and other publishing metrics.
• Manage ongoing and ad hoc editorial and publishing projects under the direction of Publishing Editors, including editor recruitment and onboarding, journal performance reporting, publication ethics investigations, invoice management, and other assigned initiatives.
• Apply knowledge of publishing workflows and systems to support editorial and operational processes, ensuring data accuracy and process efficiency.
• Build strong collaborative relationships with colleagues across Editorial, Production, Marketing, Conferences, and other departments to coordinate deadlines and support successful journal operations.
• Contribute to social media and marketing initiatives by preparing content, supporting promotional activities, and communicating journal achievements to relevant audiences.
• Maintain accurate journal and editorial data within publishing systems, including JFlow, CoreMedia Studio, and other internal platforms.
• Partner with Publishing Assistants and colleagues across publishing divisions to share best practices and identify opportunities for workflow, operational, and communication improvements.
• Participate in cross-departmental projects and initiatives related to publication ethics, data transparency, Open Access policies, and emerging industry developments, demonstrating adaptability and collaboration.
• Utilize editorial judgment and manuscript assessment skills when supporting editorial activities, journal performance analyses, and publishing projects.

Experience, Skills & Qualifications:

• Bachelor's degree or equivalent, preferably in a relevant discipline