Publishing Assistant

1134 Springer Science+Business Media, LLC; New York (NY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) with company match

Hybrid office working policy

Tuition Assistance

Life insurance options

Disability coverage

Paid time off

Job summary

Springer Nature in New York is seeking a Publishing Assistant within the Business, Economics and Statistics Journals Group. You will provide administrative and project management support for a portfolio of journals and assist in delivering high-quality service to editors, authors and reviewers.

The role offers a hybrid working pattern in our New York office and exposure to multiple publishing processes, with opportunities to gain experience across editorial, production and marketing teams.

Qualifications

• Educated to degree level or equivalent.
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker.
• Excellent verbal and written communication skills and numeracy.

Responsibilities

• Understand and contribute to meeting annual journal submission, publication, and transfer targets.
• Serve as a vital information resource for Editors-in-Chief and editorial partners.
• Handle general enquiries from Springer staff and external editors/authors.
• Prepare materials for team reports, conferences, and board meetings; assist with PowerPoint presentations.
• Request annual journal reports and monitor the schedule.
• Report key performance indicators: article output, usage, citations, media coverage.
• Support editor recruitment, onboarding, and journal metrics reporting under publishing editors.
• Develop relationships across departments to coordinate production, editorial, marketing, and deadlines.

Skills

Microsoft 365

PowerPoint

Google Looker

Verbal and written communication

Attention to detail

Organizational skills

Teamwork

English language proficiency

Problem solving

Education

Bachelor's degree or equivalent

Tools

PowerPoint

Looker

Job description

Publishing Assistant

Locations: New York — hybrid working model

Closing date: October 23, 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature. At Springer Nature, we recognise that great talent develops through many different paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long term growth in mind.

About the role

We are seeking a motivated and enthusiastic individual to join our Business, Economics and Statistics Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a portfolio of journals in Business, Economics, Social Sciences & Statistics, and general assistance to the team of Publishers based in New York and the global program. The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience to many aspects of the publishing industry. This is a hybrid working position offered in our New York office. The location strategy supports team structure and aligns business needs.

Role Responsibilities

• Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
• Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners
• Handle general enquiries from within Springer and from external partners, esp. external editors and authors.
• Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.
• Request annual journal reports and monitor schedule.
• Reporting “key performance indicators,” such as article output, usage, citations, and media coverage
• Manage ongoing and ad hoc editorial and publishing projects under direction of publishing editors such as: assistance with editor recruitment and onboarding; compiling reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned.
• Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines.
• Contributing to social media initiatives and support a variety of marketing initiatives and activities
• Inputting and maintaining relevant data to systems, such as JFlow, CoreMedia Studio, etc.
• Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations and communications
• Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments

Experience, Skills & Qualifications

• Educated to degree level or equivalent, preferably in a relevant field of study
• Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker
• Have excellent verbal and written communication skills and be numerate and IT systems-literate, with a sharp eye for detail
• Be able to organize and prioritize numerous tasks and be able to work on your own initiative
• Be resourceful and proactive in dealing with problems, queries, and opportunities
• Have excellent team-working skills to deal with people within the company and externally at all levels
• Have a proactive attitude
• Excellent English-language skills
• Have excellent networking and acquiring skills and good presentation skills
• Be a diplomatic and assertive individual who can work with demanding stakeholders
• Previous experience within academic publishing preferred
• Be flexible, able to work in a multi-cultural environment and show a commercial/entrepreneurial spirit

Benefits

• Medical, Dental and Vision
• 401(k) with company match and contribution
• Hybrid office working policy, Summer Hours, and paid time off
• Flexible Spending and Commuter programs
• Multiple Life insurance options
• Disability coverage
• Tuition Assistance
• Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance Employee Assistance Program Family friendly benefits and a variety of employee discounts
• US Annualized Base Salary Range: $45,000 - $50,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf poster. At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

Job Posting End Date: 24-10-2026

We are an ambitious and dynamic organisation, and home to some of the best-known names in research, educational and professional publishing. Working at the heart of a changing industry, we are always looking for great people who care about delivering quality to our customers and the communities we work alongside. In return, you will find that we open the doors to discovery for all our employees – offering opportunities to learn from some of the best in the business, with a culture that encourages curiosity and empowers people to find solutions and act on their instincts. Whether you are at the beginning of your career or are an experienced professional, we invite you to find out more about the roles we offer and explore our current vacancies. We are a global and progressive business, founded on a heritage of trusted and respected brands – including Springer, founded in 1842, Macmillan, founded in 1843 and Nature, first published in 1869. Nearly two centuries of progress and advancement in science and education have helped shape the business we are today. Research and learning continues to be the cornerstone of progress, and we will continue to open doors to discovery through trusted brands and innovative products and services. Springer Nature Group was created in May 2015 through the combination of Nature Publishing Group, Macmillan Education and Springer Science+Business Media.