Publishing Assistant

Springer Nature; New York (NY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) with company match

Hybrid office working policy

Job summary

Springer Nature US is seeking a Publishing Assistant for the Business, Economics and Statistics Journals Group in New York. You will provide administrative and project management support for a portfolio of journals and assist a team of publishers across the global program.

The role is hybrid in our New York office, offering exposure to editors, authors, and reviewers, with opportunities to work on KPIs, reports, and cross-department projects within a dynamic publishing environment.

Qualifications

• Educated to degree level or equivalent in a relevant field.
• Excellent verbal and written communication and numeracy.

Responsibilities

• Understand and contribute to meeting annual targets for journal submission, publication, and transfer volumes.
• Prepare materials for team reports, conferences, and board meetings, including PowerPoint presentations.

Skills

Microsoft 365

Google Looker

Communication

Numeracy

IT literacy

Time management

Teamwork

Presentation

Networking

English proficiency

Diplomacy

Education

Bachelor's degree or equivalent in a relevant field

Tools

JFlow

CoreMedia Studio

Job description

**About the role****Publishing Assistant**We are seeking a motivated and enthusiastic individual to join our Business, Economics and Statistics Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a portfolio of journals in Business, Economics, Social Sciences & Statistics, and general assistance to the team of Publishers based in New York and the global program. The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience to many aspects of the publishing industry. This is a hybrid working position offered in our New York office. The location strategy supports team structure and aligns business needs.**Role Responsibilities:*** Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times* Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners* Handle general enquiries from within Springer and from external partners, esp. external editors and authors.* Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.* Request annual journal reports and monitor schedule.* Reporting “key performance indicators,” such as article output, usage, citations, and media coverage* Manage ongoing and ad hoc editorial and publishing projects under direction of publishing editors such as: assistance with editor recruitment and onboarding; compiling reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned.* Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines.* Contributing to social media initiatives and support a variety of marketing initiatives and activities* Inputting and maintaining relevant data to systems, such as JFlow, CoreMedia Studio, etc.* Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations and communications* Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments**Experience, Skills & Qualifications:*** Educated to degree level or equivalent, preferably in a relevant field of study* Proficiency with Microsoft 365 applications (Word, Excel, PowerPoint) and Google Looker* Have excellent verbal and written communication skills and be numerate and IT systems-literate, with a sharp eye for detail* Be able to organize and prioritize numerous tasks and be able to work on your own initiative* Be resourceful and proactive in dealing with problems, queries, and opportunities* Have excellent team-working skills to deal with people within the company and externally at all levels* Have a proactive attitude* Excellent English-language skills* Have excellent networking and acquiring skills and good presentation skills* Be a diplomatic and assertive individual who can work with demanding stakeholders* Previous experience within academic publishing preferred* Be flexible, able to work in a multi-cultural environment and show a commercial/entrepreneurial spirit In return, we offer a competitive salary range and great employee benefits. **To Apply**: Applicants should include the following:* an updated CV* a cover letter explaining their interest in the post Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:* Medical, Dental and Vision* 401(k) with company match and contribution* Hybrid office working policy, Summer Hours, and paid time off* Flexible Spending and Commuter programs* Multiple Life insurance options* Disability coverage* Tuition Assistance* Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance* Employee Assistance Program* Family friendly benefits and a variety of employee discounts* An array of Employee Social Networks US Annualized Base Salary Range: $45,000 - $50,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.