Publishing Administrative Pro — Meetings, Invoices, Awards

HarperCollins Publishers; New York (NY); Vor Ort; USD 50.000 - 61.000; Vollzeit

Zusammenfassung

HarperCollins Publishers seeks an Administrative Assistant for the Ecco imprint based in New York City. The role provides administrative support to the Publisher and Associate Publisher on fiction and memoir titles, updates presentations, tracks expenses, monitors deadlines, processes invoices, and coordinates meetings.

The position requires strong writing, communication, and organizational skills, plus proficiency with Word, Excel, and PowerPoint.

Qualifikationen

• College degree or equivalent work experience.
• Ability to multi-task and manage time effectively.
• Excellent writing, communication, and organizational skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Previous admin or publishing oriented intern experience a plus.

Aufgaben

• Under close supervision, provides administrative support and assists in coordinating the publication process from manuscript to book.
• Assists with special projects in the department as needed.
• Drafts correspondence, memos, and completes internal forms.
• Schedules, coordinates, and records the minutes for meetings, video conferences, and conference calls.
• Prepares and distributes materials and takes notes for team, department and seasonal meetings.
• Processes invoices and monthly expense reports.
• Assists with preparation of materials for seasonal meetings and sales communications.
• Orders galleys and books for mailings and office supplies.
• Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.
• Assists with completing mailings as needed.
• Under close supervision, transmits manuscripts to production, and liaises with authors, agents, and other departments across the company in support of the publication process.

Kenntnisse

Multi-tasking

Writing skills

Communication

Organizational skills

Ausbildung

College degree

Tools

Microsoft Word

Excel

PowerPoint

Jobbeschreibung

HarperCollins Publishers seeks an Administrative Assistant for the Ecco imprint based in New York City. The role provides administrative support to the Publisher and Associate Publisher on fiction and memoir titles, updates presentations, tracks expenses, monitors deadlines, processes invoices, and coordinates meetings.

The position requires strong writing, communication, and organizational skills, plus proficiency with Word, Excel, and PowerPoint.