Administrative Assistant – Ecco (NYC Hybrid)

HarperCollins Publishers; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

HarperCollins Publishers seeks an Administrative Assistant for the Ecco imprint based in New York City. The role provides administrative support to the Publisher and Associate Publisher on fiction and memoir titles, updates presentations, tracks expenses, monitors deadlines, processes invoices, and coordinates meetings.

The position requires strong writing, communication, and organizational skills, plus proficiency with Word, Excel, and PowerPoint.

Qualifications

• College degree or equivalent work experience.
• Ability to multi-task and manage time effectively.
• Excellent writing, communication, and organizational skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Previous admin or publishing oriented intern experience a plus.

Responsibilities

• Under close supervision, provides administrative support and assists in coordinating the publication process from manuscript to book.
• Assists with special projects in the department as needed.
• Drafts correspondence, memos, and completes internal forms.
• Schedules, coordinates, and records the minutes for meetings, video conferences, and conference calls.
• Prepares and distributes materials and takes notes for team, department and seasonal meetings.
• Processes invoices and monthly expense reports.
• Assists with preparation of materials for seasonal meetings and sales communications.
• Orders galleys and books for mailings and office supplies.
• Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.
• Assists with completing mailings as needed.
• Under close supervision, transmits manuscripts to production, and liaises with authors, agents, and other departments across the company in support of the publication process.

Skills

Multi-tasking

Writing skills

Communication

Organizational skills

Education

College degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Overview

HarperCollins seeks an Administrative Assistant for an exciting opportunity to join the Ecco imprint. The Administrative Assistant will provide administrative support for the Publisher on various fiction and memoir titles, as well as administrative support to the Associate Publisher on a variety of publishing activities including updating presentations, tracking expenses, helping to monitor seasonal deadlines, awards submissions, and processing invoices. The Administrative Assistant will also provide general departmental support, including ordering office supplies, distributing materials, booking conference rooms, and taking minutes at the weekly team meeting and seasonal meetings. This position will be based out of New York City.

Ecco is a small, author-centric imprint with a progressive spirit, and our mission is to publish a select list of eclectic, diverse, and forward-thinking books. Ecco is home to both legendary authors and new talents, and our titles include top literary and commercial fiction, science and nature, biography, politics, poetry, cookbooks, memoir, literature in translation, and rediscovered classics. Our authors have won numerous prizes and awards, including the Nobel Prize, the Pulitzer Prize, the National Book Award, and many others. For over 50 years, Ecco books have forged lasting relationships with readers.

Responsibilities

• Under close supervision, provides administrative support and assists in coordinating the publication process from manuscript to book.
• Assists with special projects in the department as needed.
• Drafts correspondence, memos, and completes internal forms.
• Schedules, coordinates, and records the minutes for meetings, video conferences, and conference calls.
• Prepares and distributes materials and takes notes for team, department and seasonal meetings.
• Processes invoices and monthly expense reports.
• Assists with preparation of materials for seasonal meetings and sales communications.
• Orders galleys and books for mailings and office supplies.
• Acts as the point person for the awards submission process, sending out monthly emails to editors about upcoming awards and deadlines.
• Assists with completing mailings as needed.
• Under close supervision, transmits manuscripts to production, and liaises with authors, agents, and other departments across the company in support of the publication process.

Qualifications

• College degree or equivalent work experience
• Ability to multi-task and manage time effectively
• Excellent writing, communication, and organizational skills
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Previous admin or publishing oriented intern experience a plus

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

The salary for this position is $55,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.Visit our careers webpage for more information.

HarperCollins Publishers is an equal opportunity employer.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [e-mail]. Note: we will only respond to accommodation requests.